Community Centres

The Town of Oakville's community centres offer a wide range of drop-in and pre-registered recreation programs in our community centres. Use the links provided to find out more about individual centres.

Rentals and facility booking

Room AvailabilityThe Town of Oakville is pleased to provide many community rooms, meeting rooms and gymnasiums to meet the needs of the user groups and residents.

For a full list of rooms and gymnasia that are available to rent, open the community room user guide (PDF, 262 kB). Submit a completed facility request form (PDF, 45 kB).

For additional information and requirements, visit the Facility Rentals page.

For information regarding rental requests at Queen Elizabeth Park Community and Cultural Centre, please visit the QEPCCC Facility Rentals page.

Online availability search

You can search online to check the facility availability of community rooms and gymnasia. To request the time, submit a completed facility request form and you will be contacted by facility booking staff on the next business day. Standard booking procedures will apply.

Click on the following headings for more information. Still have questions? Call facility bookings at 905-815-5989 or email bookafacility@oakville.ca.

When do I request a room or gymnasium permit?

A timetable for request submissions and permit confirmation deadlines is set annually. Current clients in good standing will be contacted and requested to submit their requirements to the booking clerk before each season deadline.

Download the appropriate form and submit according to the following deadlines:

Fall/winter: September 1 to March 31

Request deadline: March 30
Confirmation deadline: April 30

Spring/summer: April 1 to August 31

Request deadline: November 15
Confirmation deadline: December 15

Completed request forms should be forwarded to:

Town of Oakville Recreation and Culture Department
ATTN: Booking Clerk
1225 Trafalgar Road
Oakville, ON L6H 0H3
Phone: 905-815-5989
Fax: 905-338-4188
bookafacility@oakville.ca

Casual bookings

Short term, single use or spot bookings are available following the permit confirmation deadline date for each season, on a first come, first serve basis. Permits are confirmed when signed by an authorized representative. Confirmed permits require a full payment or approved monthly payment plan, for the period of the scheduled bookings. Complete a facility request form and return it to bookafacility@oakville.ca.

What else do I need to know?

All licensed function are required to provide proof of valid liquor license and proof of $5 million liability insurance naming the Town of Oakville as additional insured.

All licensed functions also require proof of bartenders (ratio 1:100 patrons) with a Smart Serve certificate. Visit the Smart Serve website for details. All permits, with the exception of room rentals over $100 must be signed and paid in full at the time of booking to reserve location(s).

Social Events require a $100 deposit+$150 Damage Deposit to reserve location(s).
Room set up sheets should be completed and returned to the appropriate site one week prior to booking date.

Events with live/recorded music are required to pay applicable SOCAN and Re:Sound fees. How is Re:Sound different from SOCAN?

  • Re:Sound provides compensation to individuals who create sound recordings ( i.e. artists and record companies).
  • SOCAN provides compensation to individuals who create the composition that accompanies these sound recordings ( i.e. composers and music publishers).

Room capacities will vary depending on type of activity and room set up requirements. There is two hour minimum rental time for all room bookings unless in combination with ice or pool party packages.


Rates & fees

Click on a heading below for rates and fees related to renting community rooms, the QEPCCC Black Box and Rehearsal Hall Studios, or gymnasia.

Council approves rental fees annually based on current market trends, base rates and fees and current budget requirements. Rates are subject to change pending council approval. All rates will vary depending on the size of the room, the length of the rental, the amenities available, the type of activity and the number of people. All rates include applicable taxes and are effective September 1, 2016 to August 31, 2017.

Community centre room rates (per hour)

Meeting
Small: $27.75
Medium: $34
Large: $47

Commercial meeting
Small: $41
Medium: $47.49
Large: $62

Social
Small: $36
Medium: $55.51
Large: $62

Commercial social
Small: N/A
Medium: $81.50
Large: $89

Licensed
Small: $68
Medium: $68
Large: $88.75

Commercial licensed
Small: $95
Medium: $96
Large: $115.50

Sport activity
Small: N/A
Medium: $34
Large: $47

Commercial sport activity
Small: N/A
Medium: $47.49
Large: $62

  

Gymnasium (per hour)

Meeting
Single: $55.75
Double: $68

Commercial meeting
Single: $68
Double: $81.50

Social
Single: $81.50
Double: $117

Commercial social
Single: $109
Double: $134

Licensed
Single: $109
Double: $134

Commercial licensed
Single: $134
Double: $162

Sport activity
Single: $55.75
Double: $68

Commercial sport activity
Single: $68
Double: $81.50

 

QEPCCC Black Box and Rehearsal Hall Studios (per hour)

Meeting: $65

Commercial meeting: $81

Social: $78

Commercial social: $109

Licensed: $90

Commercial licensed: $127