Community Use of Schools

The Town of Oakville, in cooperation with the Halton District School Board, the Halton District Catholic School Board and the City of Burlington, Town of Milton and Town of Halton Hills, is involved in a reciprocal agreement to provide community access to school facilities, both indoor and outdoor. The department provides this benefit to CORE members only.

Click on the headings that follow and use the links provided for more information. Still have questions? Call Facility Bookings at 905-815-5989 or email bookafacility@oakville.ca.

How do I request a community use of schools permit?

A timetable for requests and permit confirmation deadlines is set annually. Current clients in good standing will be contacted and requested to submit their requirements to the booking clerk before each season deadline. Requests received after the deadline will be held for processing on a first come first serve basis and will be subject to a late processing fee.

Download the appropriate application form from the user guide and submit it according to the following timelines:

Fall/Winter (September to June)
Submission Deadline – April 30
Confirmation Deadline – August 25

Summer (July and August)
Submission Deadline – January 31
Confirmation Deadline – March 15

Forms can be submitted to:

Town of Oakville Recreation & Culture department
ATTN: Facility Booking
1225 Trafalgar Road
Oakville, ON  L6H 0H3
bookafacility@oakville.ca
Phone: 905-815-5989
Fax: 905-338-4188

What else do I need to know?

  • Only current CORE members in good standing are eligible for school rentals.
  • Community groups utilizing schools through the reciprocal agreement are obligated to meet the conditions of the rental permits as outlined by the school board, a copy of which is available at the Recreation and Culture department office.
  • No additional access to facilities or equipment is implied including use of hallways, tables & chairs.
  • No food service (by sale or donation) is allowed without written permission from the Town of Oakville.
  • All requests must be made in writing to the Recreation and Culture department at least two weeks prior to the event.
  • All weekend rentals will include a mandatory clean up fee per location.
  • Each school board provides an inventory of facilities to rent. Availability must be confirmed by the school boards. Please visit the appropriate board's website for details: Halton District School Board or Halton Catholic District School Board.


Rates and fees (per hour)

The school boards set the community use of school rental rates annually. The current fee structure reflects reduced rental rates as a result of funding provided by the provincial government. Fees do not include applicable taxes.

Please note: Saturday and Sunday bookings of Halton District School Board facilities will incur additional custodial fees.

The following rates and fees are effective September 1, 2016.

Halton District School Board

Cafeteria

Elementary: Not Available
Secondary: $28.07

Classroom

Elementary: Not available
Secondary: $6.41

Forum

Elementary: $11.83
Secondary: Not Available

Gymnasium – Single

Elementary: $17.52
Secondary: $18.20

Gymnasium – Double

Elementary: $28.07
Secondary: $36.09

Gymnasium – Triple

Elementary: Not Available
Secondary: $53.29

Studio Theatre

Elementary: Not Available
Secondary: $55.09

Halton Catholic District School Board

Auditorium

Elementary: Not Available
Secondary: $90.01

Cafeteria

Elementary: Not Available
Secondary: $30.70

Classroom

Elementary: $6.94
Secondary: $6.94

Forum

Elementary: $12.88
Secondary: Not Available

Gymnasium – Single

Elementary: $20.31
Secondary: $21.79

Gymnasium – Double

Elementary $30.70
Secondary: $44.07

Gymnasium – Triple

Elementary: Not Available
Secondary: $64.86

Lecture Hall

Elementary: Not Available
Secondary: $18.82