Weddings

The Town of Oakville is pleased to offer a selection of beautiful outdoor locations for wedding ceremonies.

Outdoor wedding ceremonies at the following municipal locations require a permit:

  • Bronte Butterfly Gazebo at Bronte Heritage Waterfront Park
    • Capacity for Gazebo: 70 seated, 150 standing
  • Oakville Municipal Greenhouse
  • Westwood Park

Indoor event rental space is also available for weddings at the Oakville Centre for the Performing Arts.

It is recommended that anyone interested in booking a Town of Oakville location for their wedding visit and familiarize themselves with the location prior to submitting a booking request.

For more information about booking a Town of Oakville location for your wedding, please contact the town's Special Events Service by phone, 905-845-6601 or email, events@oakville.ca.

Insurance requirements

All wedding ceremonies using Town of Oakville facilities or held on town property must provide the town with a certificate of Commercial General Liability (CGL) insurance in the value of $5 million. Clients requiring insurance coverage may add an insurance premium to their event permit for an additional fee.

All rental companies and suppliers providing materials and/or services to the event must be approved by the Town of Oakville, and must provide to the town a certificate of Commercial General Liability (CGL) insurance in the value of $5 million naming “The Corporation of the Town of Oakville, 1225 Trafalgar Road, Oakville Ontario, L6H 0H3” as an Additional Insured. This includes, but is not limited to, chair rental companies, florists, decorators, photographers, videographers, DJs, sound equipment companies, etc.

The Town of Oakville retains the right to prohibit the delivery, installation or use of any items or materials on municipal property.

Photo permits

Clients that obtain a Wedding Ceremony Permit for any of the ceremony locations listed above are not required to obtain a wedding photo permit, provided all photos will be taken at the ceremony site during the hours allocated under the Wedding Ceremony Permit.

Wedding photos planned to be taken outside the hours of a Wedding Ceremony Permit, or at a separate photo location requiring a permit (please refer to the Wedding Photography page) must have the wedding photography indicated separately on the Wedding Ceremony Permit.

2017 rental fees

Wedding rates and fees are as follows (taxes included):

  • Bronte Butterfly Gazebo at Bronte Harbour Park (Resident Rate) – $96.82 / two hours
  • Bronte Butterfly Gazebo at Bronte Harbour Park (Non-resident Rate) – $194.15 / two hours
  • Oakville Municipal Greenhouse wedding ceremony fee – $91.15
  • Westwood Park special event (Resident Rate) – $147.79
  • Mandatory insurance fee – $21.60 (up to 75 guests), or $27 (up to 150 guests)
  • Hydro flat rate (Resident Rate; where available, if necessary) – $55.62
  • Additional SOCAN and Re:sound fees will apply if live/recorded music will be played

In order to qualify for the Resident Rate the permit applicant must provide proof of residence at a valid Oakville address. In order to receive the Resident Rate, the name of the permit applicant showing valid proof of Oakville residence will be used as the name of the permit holder, and will be the only party to receive permit-related correspondence from the town.

Booking procedures

To request a permit for a wedding ceremony, please complete and submit a Special Event Application.

Marriage licenses

A marriage license is required to get married in Ontario. For more information about obtaining a marriage license in Oakville, visit the Marriage License page.

Decorations, deliveries and details

Alcohol is not permitted in the gazebo or the parks without permission from the town and the necessary licenses.

Decorations and chairs may be set up in the Bronte Butterfly Gazebo. Candles, flame or fire of any kind is not permitted in the gazebo or the parks. The use of nails to affix decorations to any surface is not permitted. The permit holder is responsible for ensuring that all decorations and materials are removed from the location after the event, and the site is left free of garbage and damage.

Applications for wedding ceremonies or receptions at Erchless Estate are considered on a case-by-case basis. Individual set-up requirements (chairs, amplified music, tents, etc.) requested for functions on Erchless Estate are also considered on a case-by-case basis in order to maintain the historic preservation of the property. Please note, tents are not permitted on Erchless Estate.

All deliveries are to be received and removed during designated permit times. If additional delivery/set up time is required, please ensure these times are indicated on the booking request form.

Tents are allowed at ceremony sites (with the exception of Erchless Estate) pending town approval. Staking or spiking is not permitted for any purpose. Tents must be appropriately weighted down using concrete blocks, industry-approved rubber tent weights, or water barrels.

Tent rental arrangements must be made through a professional tent rental company. The tent rental company will be required to provide the Town of Oakville with a certificate of commercial general liability insurance in the value of $2 million dollars, naming “The Corporation of the Town of Oakville” as an additional insured.

Engagement and wedding photo shoots

Engagement and wedding photo shoots at the following municipal locations require a permit:

  • Erchless Estate
  • Gairloch Gardens
  • Oakville Municipal Greenhouse
  • On a street

No other Town of Oakville parks require a permit for engagement and wedding photo shoots.

We recommend the following “picture perfect” parks:

  • Nottinghill Park – offers beautiful perennial flower beds and an ornamental grass collection
  • Shell Park – boasts more than 500 roses and 10,000 annuals from May to September

Construction notice

Please note, restoration work will take place on the grounds of the Oakville Museum during the spring of 2016. The work will refurbish the stone steps in the rock garden on the southern slope of the property. The work is planned for April and May 2016 and will restrict access to this area of the property for photography. Other areas of the Oakville Museum property will remain available for photography. Clients are encouraged to visit all prospective photography sites prior to requesting permits and scheduling photo shoots.

For more information about wedding photography permits, please visit the Photography in Parks webpage.

Cancellation policy

The cancellation of any permit or booking will be accepted in writing at Town Hall within 14 days of the event by emailing bookafacility@oakville.ca.

The town will credit any fees paid toward the event booking to the client’s account upon confirmation of the cancellation of the event. To receive a refund of any fees paid, an administrative charge of $10+HST will apply.

If it rains on your event date, the town is unable to issue a credit or refund.