The Corporation of the Town of Oakville · Procedure G-COM-001-004

Corporate Gifts

Procedure Number:
G-COM-001-004
Parent Policy:
G-COM-001
Section:
Governance
Sub-Section:
Communications
Author:
Strategy, Policy and Communications
Authority:
CAO
Effective Date:
2010 Aug 30
Review by Date:
2021
Replaces:
Formerly G-GEN-008-004
Last Modified:
2016 Nov 14

Purpose Statement

This procedure establishes guidelines for the use and/or sale of corporate merchandise to promote a strong corporate identity for the Corporation of the Town of Oakville (town) and the community.

Scope

This procedure applies to the use and/or sale of corporate merchandise.

Corporate merchandise shall bear the town logo and include but is not limited to sweaters, shirts, pins, pens and key chains.

Procedure

Corporate Merchandise

Corporate merchandise is available for purchase at the ServiceOakville customer service desk located in Town Hall - Oakville Municipal Building at 1225 Trafalgar Road. Corporate merchandise items are subject to change on an annual basis.

Requests for Corporate Gifts

A request for complimentary corporate merchandise to be used as gifts, prizes or to be auctioned/raffled for fundraising may be made to ServiceOakville by submitting a request form, attached as Appendix A to this procedure.

Requests are assessed by the following criteria, and in consideration of funds available:

Items are provided for any one event or if applicable, any one individual, business, community group or organization only once per year.

The requestor must agree to recognize the contribution/donation from the town.

Responsibilities

ServiceOakville is responsible for: