Community Use of Schools

The Town of Oakville is able to provide community access to school facilities, both indoor and outdoor, because of a reciprocal agreement with the Halton District School Board, the Halton Catholic District School Board and the City of Burlington, Town of Milton and Town of Halton Hills.

The department provides this benefit to CORE members only. Non-CORE school facilities requests must be submitted directly to the respective school board.

Each school board provides an inventory of facilities to rent. Availability must be confirmed by the school boards. Visit the appropriate board's website for details.

When do I request school facilities?

A timetable for requests and permit confirmation deadlines is set annually. Current CORE members in good standing will be contacted and requested to submit their requirements to the booking clerk before each deadline.

Requests received after the deadline will be processed first-come, first-served and will be subject to a late processing fee.

Complete a Facility Request Form (PDF) and email it to bookafacility@oakville.ca according to the following timelines.

Fall/Winter (September to June)

Submissions are due by the end of April
Confirmations will be sent at the end of August

Summer (July and August)

Submissions are due by the end of January
Confirmations will be sent at the end of March

What else do I need to know?

  • Community groups utilizing schools through the reciprocal agreement are obligated to meet the conditions of the rental permits as outlined by the school board, a copy of which is available at the Recreation and Culture department office.
  • No additional access to facilities or equipment is implied including use of hallways, tables & chairs.
  • No food service (by sale or donation) is allowed without written permission from the Town of Oakville.
  • All requests must be made in writing to the Recreation and Culture department at least two weeks prior to the event.
  • All weekend rentals will include a mandatory clean up fee per location.

Still have questions? Call Facility Bookings at 905-815-2000 or email bookafacility@oakville.ca.

Rates and fees

The school boards set the community use of school rental rates annually. The current fee structure reflects reduced rental rates as a result of funding provided by the provincial government. Fees do not include applicable taxes.

Please note: Saturday and Sunday bookings of Halton District School Board facilities will incur additional custodial fees.