Effective January 14, Oakville is under a stay-at-home order as part of the second provincial emergency due to COVID-19. Other restrictions are in effect and we must all follow public health guidelines. The town is reviewing the provincial declaration and will post any service impacts as soon as possible.
Not all amenities are available at this time.
The facility boasts:
Open the QEPCCC facility map (PDF).
Our location is an excellent space for conferences, special events, performances, birthday parties and much more!
Click on the Recording Studio heading that follows to find out about our equipment, rates, and more.
Community rates are available for non-profit groups. QEPCCC Cultural Group CORE memberships are open to volunteer-based non-profit Oakville cultural organizations. Benefits include preferred cultural room rental and storage rates. Visit the CORE page for details.
Visit the Public Art and Exhibitions page to learn how to feature your artwork in one of our gallery spaces.
Visit the Studio Memberships and Drop-in Programs page for information about the spaces and resources available for your next big project.
Council approves rental fees annually based on current market trends, base rates and fees, and current budget requirements. Rates are subject to change pending council approval. Rates vary depending on facility, duration of the rental, amenities available, the type of activity and the number of people.
Open the most-up-to-date Recreation and Culture Rates and Fees (pdf). For more information, contact bookafacility@oakville.ca
Bookings for QEPCCC is managed by the Special Events/Membership/Scheduling Coordinator.
To request a room (including gymnasia), fill out the QEPCCC Room Request Form (pdf) and email it to qepbookafacility@oakville.ca or fax it to 905-815-5976, Attention: Special Events/Membership/Scheduling Coordinator. Processing requests may take up to two business days.
Events needing access to the sound and lighting board are required to book the QEPCCC Studio Technician at $36.06 per hour. Fill out the technical request form (pdf). Additional fees may apply to customized events.
Visit the Pool Rentals page for information about long-term repeat bookings. Casual bookings (such as birthday party rentals) are to be submitted directly to the Special Events/Membership/Scheduling Coordinator at QEPCCC.
Pool features include:
The recording studio is a newly designed studio in QEPCCC that opened March 2012. The large 30 by 15 feet acoustically treated recording floor allows clients to tackle a wide variety of projects. Complete and submit the Recording Studio request form (pdf) to book time in the recording studio.
For more information, please call 905-815-5979, ext. 4784 or email qepbookafacility@oakville.ca.
Current clients in good standing are contacted and requested to submit their requirements to the Booking Clerk or Facility Administrative staff at the facility before each season’s deadline. New clients should also follow the deadlines outlined here.
Permits are confirmed when signed by an authorized representative. Confirmed permits require a full payment or approved monthly payment plan, for the period of the scheduled contract.
Request deadline: March 30
Confirmation deadline: April 30
Request deadline: November 15
Confirmation deadline: December 15
Short-term, single use or spot bookings are available following the permit confirmation deadline date for each season, on a first come, first served basis.
All licensed functions are required to provide proof of:
Bookings playing or performing non-original (copyright) music, are required to pay applicable SOCAN and Re-Sound fees, based on attendance. For more information, visit the SOCAN and Re-Sound website.
The QEPCCC Black Box Studio Theatre is a multi-purpose performing arts space suited for theatre, music, dance, conferences, workshops, and exhibition displays. The studio can accommodate a variety of seating configurations from audience to cabaret style seating.
A fully accessible commercial-grade kitchen includes the amenities to facilitate and host community programs and events. This space is used for learning, fostering creativity and enjoyment.
Items produced in the community kitchen cannot be sold to the public for any reason. The kitchen is not allergen-free. No food or beverage is provided. It is the responsibility of the organization running the program to provide all items needed, including the Certificate of Insurance.
The Community Kitchen Standard Operating Procedure (SOP) Form (pdf) and a kitchen facility tour (fees may apply) must be completed before rental is confirmed.
Review the Community Kitchen Inventory (pdf) for equipment provided.
QEPCCC has two Active Living Studios, the perfect spaces to engage your body and mind while participating in a variety of programs. Conveniently located near these rooms and the gyms are change rooms with day use lockers, washrooms and showers; and family change rooms. Our gymnasia are fully stocked with the following equipment for several sports and activities.
The Recording Studio opened in March 2012. The large 30 by 15 feet acoustically treated recording floor allows clients to tackle a wide variety of projects. With competitive rates, flexible hours and an experienced studio engineer we guarantee you will find the sound you’re looking for.
Complete and submit the Recording Studio request form (pdf) to book time in the recording studio.
Medium size
Capacity 12
Boardroom table
Medium size
Capacity 35
Projection screen
Large size
Capacity 100
Sink, projection screen
Large size
Capacity 100
Sink, projection screen
Medium Size
Capacity 30
Sink
Medium Size
Capacity 30
Sink
Medium Size
Capacity 20
Sink
Medium Size
Capacity 20
Laminate floors, mirrors, acoustics
Medium Size
Capacity 30
Projection screen
Capacity 200
Wooden sprung floor
Capacity 65
Wooden sprung floor
4, 12, 13, 15, 16, 17, 18
Capacity 2
Acoustics
11, 14
Capacity 4-6
Acoustics
6, 7, 8, 9, 10
Capacity 12
Acoustics
Small studio
Capacity 50
Acoustics, fixed risers
Small
Capacity 30
Medium Studio
Capacity 20
Specialty (technician required)
Equipped, sinks, ovens, gas range, fridge
Additional requirements
Capacity 35
Sink, specialty
Capacity 20
Sink, dye room
Medium studio
Capacity 40
13 Mac computers
Specialty (technician required)
Medium studio
Capacity 20
Specialty (technician required)
Medium studio
Capacity 20
Specialty (technician required)
Large studio
Capacity 100
Acoustics, sound and lighting board
Specialty (technician required to access sound and lighting board)
Medium studio
Capacity 50
Wood sprung floor, mirrors, acoustic curtains
Specialty (technician required)
Medium studio
Capacity 15
Separate control room
Specialty (technician required)
Large studio
Capacity 200
Projection screen, AV equipped, acoustic curtains
Specialty (technician required)