As the province plans for recovery, the town is beginning to carefully and responsibly bring back services and reopen some public spaces, programs and services. Provincial emergency orders and the town’s physical distancing by-law remain in effect. We must all continue to follow guidelines from Public Health officials.
To help you deliver the best event possible the Town of Oakville makes available a selection of extra resources and services to special events. Additional fees may apply for all extra services or amenities requested and provided.
For a list of event-related resources and fees, please visit the event Services, Rates and Fees page.
Depending on the nature, purpose and programming of your event, the event may be eligible for a variety of funding opportunities.
Visit the event Funding Opportunities page to learn more about available event funding opportunities.
Event organizers must indicate on their Special Event Application Form any food to be available for public consumption at the event site (including: food vendors, food sampling, giveaways, food of volunteers, etc.)
Events offering any type of food must notify and receive approval from Halton Region Public Health department.
A Town of Oakville Refreshment Vehicle License or a food shop/special event food shop license is required for every food vendor vending at an event. A license can be obtained for each food vendor from the Town of Oakville Licensing Services in the Clerk’s department.
For inspection purposes, the Town of Oakville will notify the Halton Region Health department and the Oakville Fire department of all dates and locations of events providing food service.
To serve alcohol at an event anywhere in the Province of Ontario the event organizer is required to obtain a Special Occasion Permit (SOP) from the Alcohol and Gaming Commission of Ontario (AGCO), facilitated by the Liquor Control Board of Ontario (LCBO).
SOP applications must be submitted online by visiting the ACGO website.
Events wishing to serve alcohol must also adhere to the Town of Oakville’s municipal alcohol policy.
A Special Event Permit is required if you are planning an event (including weddings) to take place on Town of Oakville property (park(s), open space, Towne Square, etc.)
A Public Road Allowance Special Event Permit is required if you are planning an event to take place on a road/street, OR if an event on private property will impact adjacent road(s), traffic, parking, etc.
Two separate event permits are required if:
Permits are also required for events taking place inside a municipal facility such as a community or recreation centre. For more information about indoor event permits, check out the Facility Rentals page.
Yes, every outdoor event in Oakville will be required to submit a detailed site plan.
The town offers an easy-to-use online site planning tool. Visit the Design Your Site Plan page to create a site plan for you event.
A minimum number of barricades will be provided by the town as part of an event’s Road Allowance permit. If additional barricades are required, the town will coordinate the rental of the barricade and provide a quote to the event organizer.
Events wishing to take place on a road, or events expecting to impact an adjacent road (traffic, parking, etc.) may complete and submit a Public Road Allowance Special Event Permit.
Complete the online Special Event Application Form.
Complete the online Special Event Application Form.
For indoor events taking place inside a municipal facility such as a community or recreation centre, check out the Facility Rentals page.
Great! We would love to hear from you. Please contact firstname.lastname@example.org to explore your event idea further, and find out what next steps are necessary to host your event in Oakville.
Yes, your event and all of its vendors, exhibitors, suppliers, and performers require $5 million dollars of Commercial General Liability insurance.
The town requires certificates of insurance from all parties (the event and all of its vendors, exhibitors, suppliers, performers, etc.). These certificates must name “The Corporation of the Town of Oakville, 1225 Trafalgar Road, Oakville Ontario, L6H 0H3” as an Additional Insured. All certificates of insurance are required to be originals.
Insurance covers event organizers and volunteers for liability claims made by another person related to injury and/or damage sustained as a result of an event. Property owned by event volunteers or personal injury to a volunteer is not typically covered by insurance. Volunteers are encouraged to ensure that they have adequate personal property insurance as well as insurance for disabilities either through employment or other means prior to volunteering for an event.
Depending on the nature, size and scale of your event a Town of Oakville representative may be on site at or during the event. All events in Oakville are subject to the town’s relevant by-laws, codes, rules and regulations, as well as the regulations of Halton Police Services and the Region of Halton Public Health.
In this regard, various town staff including representatives from By-law enforcement, Oakville Fire, Parks and Open Space, Roads, Transit, or other departments may be present at the event to ensure adherence to the town’s regulations and policies.
For a list of event-related fees, please visit the event Services, Rate and Fees page.