To help slow the spread of COVID-19 and support Public Health officials, the Town of Oakville has joined the Province of Ontario and Halton Region in declaring a State of Emergency. Facilities and parks remain closed. Only essential services are being delivered.
Links and downloads is a compendium of all policies, procedures, forms, and links to external websites that appear under this section.
The town's policies and procedures respecting human resources apply to all employees unless stated otherwise. Please note that bargaining unit employees are also subject to their applicable collective agreements. Where any policy or procedure respecting human resources contradicts the term(s) of the applicable collective agreement, the collective agreement governs.
Canada Savings Bonds
CRA - Eligible Medical Expenses (HSA Non-Union and CUPE 1329)
Sun Life Member Sign-in
Workplace Safety and Insurance Board
Professional Development and Educational Assistance Policy
History of Oakville
Mayor and Council
Mission, Vision and Values
Policies
Time At and Away from Work
Code of Conduct
Health and Safety
Recruitment
Respectful Conduct
Non-Union Overtime Policy
Management Overtime Procedure
Supervisor and other Non-Union Staff Overtime Procedure
Policies
Time At and Away From Work
Procedures
Bereavement Leave
Election and Voting Leave
Jury or Witness Leave
Military Reservist Leave
Public Holidays: Full Time and Temporary
Public Holidays: Part Time and Students
Unpaid Leave
Vacation Entitlement
CMHA Work/Life Balance Quiz
Health Canada
RZone
Shepell-fgi
Optional Life Insurance
Voluntary Accident Insurance
Beneficiary, Line of Duty Death
Dispensing Fees Information
Non-Union STD Brochure
Paramedical Specialists: Acceptable Qualifications
Paramedical Specialists: Reasonable and Customary Charges
Technology Purchase Plan
Working Past 65 Factsheet - Non-Union
Working Past 65 Factsheet - Union
Benefits Booklets
Unifor 1256
CUPE 136
CUPE 1329
OPFFA
Non-Union
Non-Union Benefits Summary
Non-Union Contract with Benefits
Forms
Benefit Claim Inquiry Request
Dental and Health Spending Account Claim
Dental Claim
Employee Fitness Membership
Extended Health Care and Health Spending Account Claim
Extended Health Care Claim
Applying to the Town of Oakville
Preparing for and Attending the Interview
The Panel Interview - What to Expect
CUPE Local 1329
Job Evaluation Process
PDQ Form
Request for Evaluation
CUPE Local 136
JEQ Form
Maintenance Form
Non-Union
JIQ Form
Request for Evaluation
Non-Union Part Time
Job Evaluation Form
Pay Structures
UNIFOR (2018-2022)
CUPE 136 (2019-2023)
CUPE 1329 (2016-2018)
OPFFA (2018-2022)
Non-Union
Payroll Services
Tax Form - Federal
Tax Form - Ontario
Change of Address Form
Direct Deposit Form - Full-Time
Direct Deposit Form - Part-Time
Earnings Codes Listing
Employee Bi-Weekly Exception Time Reporting
Timesheet
Reimbursements
Auto Mileage and Expense Form
Mileage Chart
Conference Expense Form
Employee Reimbursement Form
Incident Report Forms
Respectful Conduct Reporting Form
Employment Standards Act, 2000
Labour Relations Act, 1995
Occupational Health and Safety Policy
Workplace Violence Procedure
Infrastructure Health and Safety (IHSA)
Ministry of Labour
Public Service Health and Safety Association (PSHSA)
Ontario Professional Firefighters
Workers Health and Safety Centre
Workers Compensation
Workplace Safety and Insurance Board
Collective Agreements
UNIFOR 1256 (2018-2022)
CUPE 136 (2019-2023)
CUPE 1329 (2016-2019)
OPFFA (2018-2022)
Chemical Approval Form
Corporate Health and Safety Manual
Critical Injury Manual
Joint Health and Safety Committee Members List
TOPS Form - Standard Level
TOPS Form - Advanced Level
TOPS Brochure
TOPS FAQs
Accident Form Summary
First Aid Report
Health Prof Report (Form 8)
Supervisor's Report of Employee Incident/Accident
WSIB Functional Abilities Form
Forms
Dental and Health Spending Account Claim
Dental Claim
Extended Health Care and Health Spending Account Claim
Extended Health Care Claim
Benefits Booklets
Unifor 1256 Retiree
CUPE 136 Retiree
CUPE 1329 Retiree
OPFFA Retiree (up to age 65)
OPFFA Retiree (over age 65)