Human Resources Links and Downloads

Benefits

• Beneficiary, Line of Duty Death (pdf)
• Canada Savings Bonds
• CRA - Eligible Medical Expenses (HSA Non-Union and CUPE 1329)
• Dispensing Fees Information
• Non-Union Short Term Disability Brochure (pdf)
• Optional Life Insurance (pdf)
• Paramedical Specialists: Acceptable Qualifications (pdf)
• Paramedical Specialists: Reasonable and Customary Charges (pdf)
• Sun Life Member Sign-in
• Voluntary Accident Insurance (pdf)
• Workplace Safety and Insurance Board

Benefits booklets

• Unifor 1256 Benefits (pdf)
• CUPE 136 Benefits (pdf)
• CUPE 1329 Benefits (pdf)
• OPFFA Benefits (pdf)
• Non-Union Permanent Employee Benefits (pdf)
• Non-Union Benefits Summary (pdf)
• Non-Union Contract Employee with Benefits (pdf)

Benefits forms

• Benefit Claim Inquiry Request (pdf)
• Dental and Health Spending Account Claim (pdf)
• Dental Claim (pdf)
• Employee Fitness Membership (pdf)
• Extended Health Care and Health Spending Account Claim (pdf)
• Extended Health Care Claim (pdf)

Career development

• Career Builder
• Career Development
• Workopolis

Job evaluations

CUPE Local 1329

• Job Evaluation Process (pdf)
• PDQ Form (pdf)
• CUPE Local 1329 Request for Evaluation (pdf)

CUPE Local 136

• JEQ Form (pdf)
• Maintenance Form (pdf)

Non-Union

• JIQ Form (pdf)
• Non-Union Request for Evaluation (pdf)

Non-Union Part Time

• Non-Union Part Time Job Evaluation Form (pdf)

Learning and Development

• Professional Development and Educational Assistance Policy

Orientation

• Dress Code Policy (pdf)
• History of Oakville
• Mayor and Council
• Corporate Mission, Vision and Values
• Respectful Conduct Policy

Pay grade structures

• CUPE 136 (2019-2023) pay structure (pdf)
• CUPE 1329 (2019-2023) pay structure (pdf)
• OPFFA (2018-2022) pay structure (pdf)
• UNIFOR (2018-2022) pay structure (pdf)
• Non-Union pay structure (pdf)
• Management Overtime Procedure
• Non-Union Overtime Policy
• Supervisor and other Non-Union Staff Overtime Procedure

Payroll

• Change of Address Form (pdf)
• Direct Deposit Form - Full-Time (pdf)
• Direct Deposit Form - Part-Time (pdf)
• Earnings Codes Listing (pdf)
• Employee Bi-Weekly Exception Time Reporting (pdf)
• Tax Form - Federal (pdf)
• Tax Form - Ontario (pdf)
• Timesheet (pdf)

Reimbursements

• Auto Mileage and Expense Form (pdf)
• Conference Expense Form (pdf)
• Employee Reimbursement Form (pdf)
• Mileage Chart (pdf)

Time at and away from work

Policies

• Time At and Away From Work

Procedures

• Bereavement Leave
• Election and Voting Leave
• Jury or Witness Leave
• Military Reservist Leave
• Public Holidays: Full Time and Temporary
• Public Holidays: Part Time and Students
• Unpaid Leave
• Vacation Entitlement

Work and life

• CMHA Work/Life Balance Quiz
• Respectful Conduct Policy
• Respectful Conduct Reporting Form (pdf)
• RZone
• Work Health Life

Employee and labour relations

• Employment Standards Act, 2000
• Labour Relations Act, 1995

Collective agreements

• UNIFOR 1256 (2022-2025) (pdf)
• CUPE 136 (2019-2023) (pdf)
• CUPE 1329 (2019-2023) (pdf)
• OPFFA (2018-2022) (pdf)

Health and safety

• Chemical Approval Form (pdf)
• Corporate Health and Safety Manual (pdf)
• Critical Injury Manual (pdf)
• Infrastructure Health and Safety (IHSA)
• Joint Health and Safety Committee Members List (pdf)
• Ministry of Labour
• Occupational Health and Safety Policy
• Ontario Professional Firefighters
• Public Service Health and Safety Association (PSHSA)
• Workers Health and Safety Centre
• Workplace Violence Procedure

Performance management

• TOPS Form - Standard Level (pdf)
• TOPS Form - Advanced Level (pdf)
• TOPS Brochure (pdf)
• TOPS Frequently Asked Questions (pdf)

Workers compensation

• Accident Form Summary (pdf)
• First Aid Report (pdf)
• Health Professional's Report (Form 8) (pdf)
• Supervisor's Report of Employee Incident/Accident (pdf)
• Workplace Safety and Insurance Board
• WSIB Functional Abilities Form (pdf)

Benefits

• Sun Life Member Sign-in

Benefits forms

• Dental and Health Spending Account Claim (pdf)
• Dental Claim (pdf)
• Extended Health Care and Health Spending Account Claim (pdf)
• Extended Health Care Claim

Benefits booklets

• Non-Union Retiree (pdf)
• Unifor 1256 Retiree (pdf)
• CUPE 136 Retiree (pdf)
• CUPE 1329 Retiree (pdf)
• OPFFA Retiree (up to age 65) (pdf)
• OPFFA Retiree (over age 65) (pdf)

• Operations Handbook for Students and Seasonal Staff (pdf)
• Recreation and Culture Part-time Handbook (pdf)
• Student Employee Expectations (pdf)
• Student and Seasonal Operations Staff Reminder Sheet (pdf)
• WSIB Young Worker
• Young Worker Awareness