Halton Region is currently in the red-control zone

The Town of Oakville is excited to reopen our doors as soon as we can safely do so. All public health guidelines remain in effect.

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  • 1225 Trafalgar Road, Oakville
  • 905-845-6601
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Human Resources Links and Downloads

Links and downloads is a compendium of all policies, procedures, forms, and links to external websites that appear under this section.

The town's policies and procedures respecting human resources apply to all employees unless stated otherwise. Please note that bargaining unit employees are also subject to their applicable collective agreements. Where any policy or procedure respecting human resources contradicts the term(s) of the applicable collective agreement, the collective agreement governs.

Current Employees

Quicklinks

Benefits

Canada Savings Bonds
CRA - Eligible Medical Expenses (HSA Non-Union and CUPE 1329)
Sun Life Member Sign-in
Workplace Safety and Insurance Board

Career Development

Career Builder
Workopolis

Learning and Development

Professional Development and Educational Assistance Policy

Orientation

History of Oakville
Mayor and Council
Mission, Vision and Values

Policies
Time At and Away from Work
Code of Conduct
Health and Safety
Recruitment
Respectful Conduct

Pay + Job Evaluation - Pay Grade Structure

Non-Union Overtime Policy
Management Overtime Procedure
Supervisor and other Non-Union Staff Overtime Procedure

Quicklinks (cont'd)

Time At and Away From Work

Policies
Time At and Away From Work

Procedures
Bereavement Leave
Election and Voting Leave
Jury or Witness Leave
Military Reservist Leave
Public Holidays: Full Time and Temporary
Public Holidays: Part Time and Students
Unpaid Leave
Vacation Entitlement

Work and Life

CMHA Work/Life Balance Quiz
Health Canada
RZone
Work Health Life

Downloads

Benefits

Optional Life Insurance
Voluntary Accident Insurance
Beneficiary, Line of Duty Death
Dispensing Fees Information
Non-Union STD Brochure
Paramedical Specialists: Acceptable Qualifications
Paramedical Specialists: Reasonable and Customary Charges
Technology Purchase Plan

Downloads

Working Past 65 Factsheet - Non-Union
Working Past 65 Factsheet - Union

Benefits Booklets
Unifor 1256
CUPE 136
CUPE 1329
OPFFA
Non-Union
Non-Union Benefits Summary
Non-Union Contract with Benefits

Forms
Benefit Claim Inquiry Request
Dental and Health Spending Account Claim
Dental Claim
Employee Fitness Membership
Extended Health Care and Health Spending Account Claim
Extended Health Care Claim

Career Development

Applying to the Town of Oakville
Preparing for and Attending the Interview
The Panel Interview - What to Expect

Pay + Job Evaluation - Job Evaluation

CUPE Local 1329
Job Evaluation Process
PDQ Form
CUPE Local 1329 Request for Evaluation

CUPE Local 136
JEQ Form
Maintenance Form

Non-Union
JIQ Form
Non-Union Request for Evaluation

Non-Union Part Time
Non-Union Part Time Job Evaluation Form

Downloads (cont'd)

Pay + Job Evaluation - Pay Grade Structure

Pay Structures
UNIFOR (2018-2022)
Pay structure for CUPE 136 (2019-2023)
Pay structures for CUPE 1329 (2019-2023)
OPFFA (2018-2022)
Non-Union

Pay + Job Evaluation - Payroll

Payroll Services
Tax Form - Federal
Tax Form - Ontario
Change of Address Form
Direct Deposit Form - Full-Time
Direct Deposit Form - Part-Time
Earnings Codes Listing
Employee Bi-Weekly Exception Time Reporting
Timesheet

Reimbursements
Auto Mileage and Expense Form
Mileage Chart
Conference Expense Form
Employee Reimbursement Form

Work + Life

Respectful Conduct Policy

Incident Report Forms
Respectful Conduct Reporting Form

Orientation

Dress Code Policy
Respectful Conduct Policy

Managers

Quicklinks

Employee + Labour Relations

Employment Standards Act, 2000
Labour Relations Act, 1995

Health + Safety

Occupational Health and Safety Policy
Workplace Violence Procedure
Infrastructure Health and Safety (IHSA)
Ministry of Labour
Public Service Health and Safety Association (PSHSA)
Ontario Professional Firefighters
Workers Health and Safety Centre

Quicklinks (cont'd)

Workers Compensation
Workplace Safety and Insurance Board

Downloads

Employee + Labour Relations

Collective Agreements
UNIFOR 1256 (2018-2022)
CUPE 136 (2019-2023)
CUPE 1329 (2019-2023)
OPFFA (2018-2022)

Health + Safety

Chemical Approval Form
Corporate Health and Safety Manual
Critical Injury Manual
Joint Health and Safety Committee Members List

Downloads (cont'd)

Performance Management

TOPS Form - Standard Level
TOPS Form - Advanced Level
TOPS Brochure
TOPS FAQs

Workers Compensation

Accident Form Summary
First Aid Report
Health Prof Report (Form 8)
Supervisor's Report of Employee Incident/Accident
WSIB Functional Abilities Form

Retired Employees

Quicklinks

Sun Life Member Sign-in

Downloads

Forms
Dental and Health Spending Account Claim
Dental Claim
Extended Health Care and Health Spending Account Claim
Extended Health Care Claim

Downloads (cont'd)

Benefits Booklets

Non-Union Retiree
Unifor 1256 Retiree
CUPE 136 Retiree
CUPE 1329 Retiree
OPFFA Retiree (up to age 65)
OPFFA Retiree (over age 65)

Part-time Employees and Students

Quicklinks

WSIB Young Worker
Young Worker Awareness

Downloads

Operations Handbook for Students and Seasonal Staff
Recreation and Culture Part-time Handbook
Student Employee Expectations
Student and Seasonal Operations Staff Reminder Sheet

How to find Us

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  • 1225 Trafalgar Road, Oakville, Ontario
  • 905-845-6601

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