Administrative Penalty System for parking and by-law violations FAQ

What is Oakville’s Administrative Penalty System (APS)?

The Town of Oakville’s Administrative Penalty System (APS) is a fair and efficient process for dealing with parking and by-law violations.

Penalty notices are issued for parking and by-law violations within the Town of Oakville. Anyone receiving the penalty notice or parking ticket or by-law penalty notice under APS can either pay or dispute the ticket.

The APS allows the town to deal with disputes over  tickets instead of the provincial courts. To dispute a parking or by-law penalty notice, the ticket recipient can book an initial screening meeting. A screening officer will review the ticket and has the authority to uphold, reduce or extend time to pay the penalty. If a ticket recipient is not satisfied with the decision of the screening officer, they can request a review by an independent hearing officer by requesting a hearing.

Why did the Town of Oakville move to the Administrative Penalty System APS?

The Municipal Act, 2001, allows municipalities to use APS for municipal by-law contraventions, including any by-law respecting the parking, standing or stopping of vehicles, by-law and licensing and animal control.

The new APS provides a number of opportunities, specifically:

  • Freeing up provincial court time for more serious matters
  • Facilitating early resolution of disputes of ticket disputes
  • Hearing disputes to parking and by-law violations locally in Oakville in a less formal setting rather than at the Provincial Offences Court in Burlington
  • Providing an opportunity for improved cost recoveries for the processing of penalties issued

How are penalty notices issued?

A parking penalty notice can be served in any of the following ways:

  • affixing it to the vehicle at the time of the violation
  • in person to the operator of the vehicle at the time of the violation
  • by mail to the registered owner of the vehicle
  • in person to the registered owner of the vehicle

A by-law, licensing or animal control penalty notice can be served to the person or business charged in any of the following ways:

  • in person
  • by mail
  • by fax
  • by email

What happens if I don’t pay the penalty notice within 15 days?

If the penalty notice is not paid or an initial screening meeting is not booked within 15 days of ticket issuance, the town initiates a process to notify the person or company charged that there is an outstanding penalty.

The APS permits the municipality to establish fees for processing the administrative penalties. The fees are used to offset the costs of processing penalties. These include paying fees to the Ministry of Transportation (MTO) for registered vehicle owner information, processing and sending notices of administrative penalties, past due notices and processing certificates requesting licence plate denial. Administrative fees have also been established for failing to appear for a screening, hearing or service by mail.

What are the administrative fees that have been added to my ticket?

The following administrative fees may be added to your penalty:

  • After 15 days, a $10 MTO search fee
  • After 45 days, a $16 late payment fee
  • After 105 days, a $20 MTO plate denial fee
  • A $50 screening no-show fee for failing to appear at a scheduled initial screening
  • A$100 hearing no-show fee for failing to appear at a scheduled hearing
  • A $12 fee for service by mail

What are my options when a penalty notice is issued?

  1. Pay the penalty notice
  2. Request a review by a Screening Officer (Initial Screening appointment)

How can I pay the penalty notice?

Visit the Paying a ticket page for payment options.

How can I request a review by a Screening Officer?

Visit the Dispute your ticket page for details.

What I’m not satisfied with the result of the initial screening?

If the person is not satisfied with the result of the initial screening, they have up to 15 days of the decision to request a review by a hearing officer. The decision of the hearing officer is final.

How can I request a review by a Hearing Officer?

Visit the Dispute your ticket page for more information.

Where are screening and hearing meetings held?

All screening and hearing meetings held at:

Town of Oakville, Town Hall
1225 Trafalgar Rd,
Oakville, ON L6H 0H3

What if I missed the deadline to schedule a screening meeting?

If a person misses the deadline to schedule a screening meeting due to an extenuating circumstance, they can request an extension of time to request the screening meeting. The person will have to demonstrate the extenuating circumstance for failing to take action within the deadline.

What if I don’t attend a scheduled screening or hearing meeting?

If a person fails to attend a scheduled screening or hearing meeting, the administrative penalty will be affirmed and administrative fees will be added to the penalty as follows:

  • A $50 screening no-show fee for failing to appear at a scheduled initial screening
  • A $100 hearing no-show fee for failing to appear at a scheduled hearing

What if I do nothing and ignore the penalty notice?

Failure to pay the penalty notice will result in additional administrative fees. For parking tickets,  your Ontario vehicle permit will not be renewed and a new permit will not be issued until the penalty and fees have been paid. For licensing and by-law penalty notices, unpaid fines will impact issuance of licences and permits or may be sent to collections.