Community Group Affiliations (CORE)

For groups who meet all of the criteria under the CORE Applicants section and whose primary focus is delivering community support, educational or recreational activities (including casual groups who meet informally and/or play pick-up sports).

QEPCCC Cultural Group

For structured groups who meet all of the criteria under the CORE Applicants section, plus:

• operate under the authority of a volunteer board or executive committee comprised of no less than five duly elected members; and
• offer programs or activities in performing, visual, media, graphic, and/or literary arts, music, or cultural heritage.

This membership is required to participate in the volunteer hour bank at Queen Elizabeth Park Community and Cultural Centre (15 hours minimum are required) to qualify for preferred cultural room and storage rates at QEPCCC and the ability to propose and sponsor exhibitions in the corridor galleries at QEPCCC. Current QEPCCC Cultural Group CORE members in the listing are identified with a [Q] symbol.

For more information about the QEPCCC benefits and requirements of this membership, please contact the Special Events/Scheduling Coordinator at 905-815-5979, ext. 4683 or email qepbookafacility@oakville.ca.

Sport Group

For structured groups and organizations that operate competitive and non-competitive streams and utilize significant facility time, who meet all of the criteria under the CORE applicants section, plus:

• operate under the authority of a volunteer board or executive committee comprised of no less than five duly elected members who must all be residents of Oakville;
• hold an annual general meeting where the board or executive is elected from the general membership through a democratic process and has written by-laws or operating guidelines;
• is a member in good standing with a provincial and multi-sport organization specific to the sport it pursues, where one exists; and
• has been operating for at least one year and can provide, upon request, financial statements for the previous year and a budget for the next operating year, signed by two authorized signing officers or an independent certified accounting firm. Groups with expenditures over $100,000 can provide an audited financial statement.

All applicants MUST meet the following criteria:

• provides recreational/leisure, cultural, educational, or volunteer services;
• is volunteer-based and not-for-profit;
• is Oakville/Halton-based and a minimum 85 per cent of your members are Oakville residents;*
• can demonstrate to the satisfaction of the town that it can carry out its objectives and financial obligations; and
• adheres to the Ontario Human Rights Code and makes membership available to all residents of Oakville without restriction.

*Additional information may be requested at any time to confirm a group's eligibility. Requests for exceptions to the residency requirement must be made in writing to the Recreation and Culture department on an annual basis (space is provided on the application form) and a detailed "Declared Non-Residents List" may be required.

CORE membership allows groups to utilize Oakville-based school board facilities and receive priority status for facility access as outlined in the Facility Allocation policy. For youth organizations, CORE membership provides preferred rental rates for arenas, pools, and sport fields. QEPCCC Cultural Group membership provides preferred rental rates for cultural rooms at QEPCCC.

All CORE members receive the following benefits:

• free group listing and direct link to member sites from town website
• promotional opportunities at reduced rates
• Community Use of School access
• priority status of ice, fields and school rentals

Showcase your not-for-profit organization in full colour for no extra cost!

Advertisements are placed in the easily located advertising section of the guide, accessed via our online PDF with a direct link to your website! We also print 25,000 copies available at all Town of Oakville recreation and culture facilities.

Please note: First-come, first-served. If applicable, a waitlist will be started once current spaces have been filled. Space will not be reserved for incomplete submissions.

Added bonus – get a FREE digital screen ad!

NEW! Book an ad and get one month of digital screen advertising ($175+ value) free during the month of your choice. Advertisers will be contacted to make arrangements for submitting their digital screen ad. More information about screen locations, etc. follows.

The Fall/Winter guide comes out in July, the Spring/Summer in January

The Recreation and Culture department produces two program guides per year, which continue to be one of Oakville's most sought-after sources for community information.

Submissions are accepted for the Spring/Summer edition in October. While advertising submissions for the Fall/Winter edition are accepted in May.

CORE members get special rates, starting with a business card-size ad for less than $210!

Open the CORE Brochure Advertising Rate Sheet (PDF) for general information. If you are interested in requesting a cover ad, please visit the Sponsorship and Advertising page for more information. There are no CORE discounts on cover ads.

We have new size requirements. Open the Brochure Advertising Sizes – CORE PDF for examples.

Advertising space is limited and submission before deadline date DOES NOT ensure ad placement. The Town of Oakville holds the right to judge acceptability of ad subject and quality. Advertising submissions will not be accepted until form, payment and acceptable electronic artwork have been received. Advertising space cannot be reserved.

Advertising in our facilities

NEW! Advertise on the scoreboard at Sixteen Mile Sports Complex

Now you can advertise (static image or video) on the big screen at centre ice in Sixteen Mile Sports Complex's Olympic-sized ice pad during weekly programs and special events! Visit the Sponsorship and Advertising page for more information.

Digital screens and arena boards

The Recreation and Culture department is pleased to offer CORE groups special rates to advertise on arena boards and digital screens in our facilities. Whether you are looking to advertise your upcoming registration dates, membership information or special events, we have an advertising option for you! Download the CORE Arena Board Advertising form (PDF) or CORE Digital Sign Advertising form (PDF) for more information.

CORE memberships must be up-to-date in order to qualify for the special rates offered to not-for-profit advertisers. For more information about corporate advertising opportunities, please visit the Sponsorship and Advertising page.