Community Group Affiliations (CORE)

For groups who meet all of the criteria under the CORE Applicants section and whose primary focus is delivering community support, educational or recreational activities (including casual groups who meet informally and/or play pick-up sports).

QEPCCC Cultural Group

For structured groups who meet all of the criteria under the CORE Applicants section, plus:

• operate under the authority of a volunteer board or executive committee comprised of no less than five duly elected members; and
• offer programs or activities in performing, visual, media, graphic, and/or literary arts, music, or cultural heritage.

This membership is required to participate in the volunteer hour bank at Queen Elizabeth Park Community and Cultural Centre (15 hours minimum are required) to qualify for preferred cultural room and storage rates at QEPCCC and the ability to propose and sponsor exhibitions in the corridor galleries at QEPCCC. Current QEPCCC Cultural Group CORE members in the listing are identified with a [Q] symbol.

For more information about the QEPCCC benefits and requirements of this membership, please contact the Special Events/Scheduling Coordinator at 905-815-5979, ext. 4683 or email qepbookafacility@oakville.ca.

Sport Group

For structured groups and organizations that operate competitive and non-competitive streams and utilize significant facility time, who meet all of the criteria under the CORE applicants section, plus:

• operate under the authority of a volunteer board or executive committee comprised of no less than five duly elected members who must all be residents of Oakville;
• hold an annual general meeting where the board or executive is elected from the general membership through a democratic process and has written by-laws or operating guidelines;
• is a member in good standing with a provincial and multi-sport organization specific to the sport it pursues, where one exists; and
• has been operating for at least one year and can provide, upon request, financial statements for the previous year and a budget for the next operating year, signed by two authorized signing officers or an independent certified accounting firm. Groups with expenditures over $100,000 can provide an audited financial statement.

All applicants MUST meet the following criteria:

• provides recreational/leisure, cultural, educational, or volunteer services;
• is volunteer-based and not-for-profit;
• is Oakville/Halton-based and a minimum 85 per cent of your members are Oakville residents;*
• can demonstrate to the satisfaction of the town that it can carry out its objectives and financial obligations; and
• adheres to the Ontario Human Rights Code and makes membership available to all residents of Oakville without restriction.

*Additional information may be requested at any time to confirm a group's eligibility. Requests for exceptions to the residency requirement must be made in writing to the Recreation and Culture department on an annual basis (space is provided on the application form) and a detailed "Declared Non-Residents List" may be required.

CORE membership allows groups to utilize Oakville-based school board facilities and receive priority status for facility access as outlined in the Facility Allocation policy. For youth organizations, CORE membership provides preferred rental rates for arenas, pools, and sport fields. QEPCCC Cultural Group membership provides preferred rental rates for cultural rooms at QEPCCC.

All CORE members receive the following benefits:

• free group listing and direct link to member sites from town website
• promotional opportunities at reduced rates
• Community Use of School access
• priority status of ice, fields and school rentals

Advertising in our facilities

Digital screens and arena boards

The Recreation and Culture department is pleased to offer CORE groups special rates to advertise on arena boards and digital screens in our facilities. Whether you are looking to advertise your upcoming registration dates, membership information or special events, we have an advertising option for you!

Download the CORE Arena Board Advertising form (PDF) or CORE Digital Sign Advertising form (PDF) for more information.

Advertise on the scoreboard at Sixteen Mile Sports Complex

Now you can advertise (static image or video) on the big screen at centre ice in Sixteen Mile Sports Complex's Olympic-sized ice pad during weekly programs and special events! Visit the Sponsorship and Advertising page for more information.

CORE memberships must be up-to-date in order to qualify for the special rates offered to not-for-profit advertisers.