To help slow the spread of COVID-19 and support Public Health officials, the Town of Oakville has joined the Province of Ontario and Halton Region in declaring a State of Emergency. Mayor Burton has signed a by-law to protect residents by enforcing physical distancing across Oakville.
The purpose of this procedure is to:
This procedure applies to services, programs and initiatives delivered by the Town of Oakville’s departments and agencies.
The annual budget process is the mechanism for communication and obtaining any necessary approvals as outlined in this procedure.
While established operating grants/donation initiatives generally have a long term history and/or are supported through various Acts, these will be brought to Council’s attention during annual budget discussions in order to alert Council to any anticipated change in funding status which might have an affect on current or future operating budgets.
One-time Project: Funding that supports projects that has a defined start and end date and that do not by definition require any significant on–going supports for example Ministry grant for development of zero tolerance policy.
Program / Service Enhancements: Funding for existing services that serve to add value to the service. Often in the form of equipment, supplies and other product for example specialized Library furniture.
Established Operating Grants/Donations: Funding that supports the ongoing operations. While not guaranteed, these funds have an established history of support and may be rooted in policy and or legislation for example Museum Operating Grant– Ministry of Culture.
Pilot Operating Grants / Donations: Funding that is intended to launch a new service or enhance the service level of an existing program for example Information Oakville - ongoing database improvement.
Departments are responsible for soliciting, negotiating and administering grants and other forms of sponsorship subject to the applicable policy and procedures.
Appendix A - New Program/Service Consideration Guidelines
Appendix B - Pilot Evaluation Guidelines
Any proposed new program or initiative must be documented using the following format and content guidelines.
How does the initiative support Council’s strategic Directions?
Guiding Principles and Mandate
How does the initiative align with the departmental Guiding Principles and mandate as stated in the Master Plan?
Sustainability/ Business Planning
Does the business plan adequately address the question of sustainability? Does the business plan outline a sound and achievable sustainability plan?
Provide detailed business plan addressing the following at a minimum:
Upon completion of a pilot program, a thorough evaluation will be conducted using the following content guidelines.
How has the initiative supported Council’s strategic Directions?
Guiding Principles and Mandate
How has the initiative demonstrated alignment with the Guiding Principles and mandate as stated in the Master Plan?
Did the initiative achieve it’s objectives as stated in the business plan?
Provide details on secured, future non-tax based funding
Provide 3 year budget
Describe the service implications should this initiative be discontinued
Net Financial Impact
What will be the net tax based financial impact for the next fiscal year?
Procedure Number: A-GEN-001-001
Parent Policy: A-GEN-001
Author: Recreation and Culture Department
Effective Date: 2008 May 05
Review by Date: 2021
Last Modified: 2016 Sep 19