Due to precautions being taken due to the COVID-19 emergency, Council and committee meetings will be held by videoconference only.
Everyone is welcome to participate in open meetings of Council and committee meetings. Registration is not required for statutory public meetings about development applications such as Zoning By-law and Official Plan amendments but is encouraged. These items are listed on Planning and Development Council agendas as Public Hearing Items.
Submit comments in writing, by email, to firstname.lastname@example.org. Written comments received by the Clerk will be provided to the members prior to the meeting, if time permits. Any additional comments received will be provided to Council through their information package. Please indicate the item number and the meeting date on your correspondence.
You are encouraged to pre-register with the Clerk, email@example.com or phone 905-815-6015, no later than noon on the day of a meeting commencing after 6 p.m. and by noon on the last business day before a meeting held prior to 6 p.m. Delegations must provide their name, contact information, association with any organization, if applicable and the agenda item to be addressed. All PowerPoint presentations must be emailed to the Clerk by noon the day of the meeting.
Pre-registered delegates will be provided with all applicable access codes and instructions to enter the virtual meeting and will also be asked to test their audio and video prior to the meeting by visiting the Zoom website.
Delegations are encouraged to log into the system at least 30 minutes prior to the start of the meeting, ensure that the equipment you are using is charged and you are near an electrical outlet to charge the device during the meeting, if necessary, and also ensure that you are not near any windows that may cause lighting issues.
During the live Planning and Development Council meeting, call 905-815-6095 if you wish to speak to a public hearing item on an agenda. Staff will ask the following questions; your name, item number you wish to address, and your telephone number. You will remain on the phone and will be provided with instructions to connect to the meeting. You will enter the meeting muted and when it is your turn to speak Clerk’s staff will unmute you. Once you have entered the meeting you may wish to make your camera available. After all registered delegations are completed the Chair will then make a last call for delegations, which will allow for members of the public who are watching time to call in to speak. There is a 30 second lag in the webcast so the Chair may pause to allow sufficient time for this to happen.
If a person or public body does not make oral submissions at a public meeting or make written submissions to Council on a proposed Official Plan Amendment, Zoning By-law Amendment and/or Plan of Subdivision or Condominium, before a decision is made, the person or public body is not entitled to appeal the decision of Oakville Council to the Local Planning Appeal Tribunal (LPAT); and may not be added as a party to the hearing of an appeal before the LPAT.
Should you have any questions or require further information please contact firstname.lastname@example.org or 905-815-6015.