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This procedure defines the registration and annual renewal process in order to facilitate the exchange of information and ideas for publicly listed residents’ and community associations in the Town of Oakville.
This procedure applies to the residents’ and community associations of the Town of Oakville (Town) and Town of Oakville staff involved in the exchange of public information.
All residents’ and community associations may register with the town to be included in town notification mailing lists and on the town’s website. Required information for registration includes name of association, executive list and contact information, and boundary lines, if applicable.
1. Listed residents’ and community associations may obtain the following services from the Town of Oakville:
Community Association: A formally organized group of citizens that generally represent a particular issue or related issues, and may not be geographically organized by neighbourhood or ward. Community associations should not be confused with voluntary organizations such as charities, social or religious organizations. Community associations may exist for a fixed or limited term.
Residents' Association: A formally organized group of citizens that represent their membership's concerns within a defined area, including but not limited to, a neighbourhood, ward, condominium association or representation from multiple residential dwellings.
The Clerk’s department shall be responsible for compilation and maintenance of the public listing of residents’ and community associations.
Residents’ and community associations are responsible for providing up to date and accurate information.
Procedure Number: G-BRD-001-001
Parent Policy: G-BRD-001
Sub-Section: Boards, Committees, Agencies, Associations and Community Groups
Author: Clerk's Department
Effective Date: 2005 Dec 19
Review by Date: 2021
Last Modified: 2016 Sep 19