This procedure establishes the framework for making Town of Oakville (town) data public as open data, in support of the town’s commitment to open, transparent and accountable government.
This procedure applies to data within the custody and control of the town.
The town will not publish data containing personal, confidential, or proprietary third party information that must be protected in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
The following guiding principles will be considered by the town when making town data available to the public and/or online.
The open data guiding principles are based on the transparency and quality principles found in current standards, such as those developed in 2010 by the Sunlight Foundation (a non-profit organization that advocates for open government globally).
The town collects and manages data that represents information assets that are important to both the town and to the community. The town is committed to:
Digital Strategy is responsible for:
Information Systems is responsible for:
Strategy, Policy and Communications is responsible for:
Departments are responsible for:
Users of town data are responsible for:
Data: is individual (or a collection of) facts, statistics, values or information.
Dataset: is a collection of data stored in a machine-readable format.
Machine-readable: is a format that can be automatically read and processed by a computer. Machine-readable data must be structured data (the structural relation between elements is explicit). The machine-readable format may depend on the type of data (e.g., machine-readable formats for geographic data may differ from those for numerical data). Not all electronic (or digital) files are machine-readable (e.g., a scanned PDF with a table of budget data is human-readable, not machine-readable).
Open data: is data that can be freely used, shared and built-on by anyone, anywhere, for any purpose.
Open by default: means that all town data should be publicly available, unless there are privacy, security or legal reasons to not release the data.
Open data catalogue: is a single point of access available on oakville.ca where the town’s open data can be accessed.
Open government: is a global movement where governments become increasingly more transparent, accountable, accessible and responsive to their citizens and diverse communities, to improve quality of governance, engagement, connectedness, information and services.
Metadata: is information about the data, such as title or date of collection.
Procedure number: G-GEN-009-003
Parent policy: G-GEN-009
Author: Strategy, Policy and Communications
Effective Date: 25 Sep 2017
Review by Date: 2022
Municipal Freedom of Information and Protection of Privacy Act
Access to Records and Information Procedure
Accountability and Transparency Policy
Online Communications Policy
Public Notice and Engagement Policy
Customer Service Standards Procedure
Public Notice Guidelines Procedure
Corporate Identity Standards
Accessible Information and Communications Procedure
Accessibility for Ontarians with Disabilities Act, 2005
Ontario Human Rights Code
Sunlight Foundation Guiding Principles 2010