This procedure provides a checklist of accessibility considerations for meetings hosted by the town so people of all abilities are able to fully participate in community life.
This procedure applies to all public meetings hosted by the town and its boards and committees, including Council and standing committee meetings, public information meetings and forums and board and advisory committee meetings.
The town will ensure reasonable accommodation is made and its meetings are accessible so that people of all abilities are able to fully participate in community life.
Key areas of consideration include:
The Accessible Meeting Checklist should be used when planning a meeting, attached as Appendix A. The town’s Public Engagement Guide should be used as a resource when planning meetings.
Staff shall ensure any meeting notice is provided in accordance with the town’s Public Notice and Engagement Policy.
For the purpose of this procedure:
Barrier — means anything that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, a technological barrier, a policy or a practice.
Disability — means
All departments are responsible for following the Accessible Meeting Checklist.
Section: Municipal Services
Author: Strategy, Policy and Communications
Effective Date: 2009 Oct 05
Review by Date: 2021
Last Modified: 2016 Dec 12
Appendix A - Accessible Meeting Checklist
Service Disruption Guidelines
Accessibility for Ontarians with Disabilities Act 2005
Ontario Human Rights Code
Integrated Accessibility Standards Regulation - Ontario Regulation 191/11
Town of Oakville multi-year accessibility plan and annual status updates
MS-ACC-001-001 Accessible Customer Service Procedure
MS-ACC-001-003 Accessible Employment Procedure
MS-ACC-001-004 Accessible Information and Communications Procedure
MS-ACC-001-005 Accessible Transportation Procedure
MS-ACC-001-006 Design of Public Spaces Procedure
Oakville Universal Design Standards for town facilities
Province of Ontario Guide to Conducting Accessible Meetings
G-COM-001 Public Notice and Engagement Policy
Public Engagement Guide