Identification of School Crossing Guard Locations Procedure

Purpose statement

This procedure outlines the process for implementing and discontinuing school crossing guard locations within the Town of Oakville.

Scope

This procedure applies to all municipal roadways and applicable elementary schools within the Town of Oakville.

Procedure

Introduction of new school crossing guard locations

The town provides school crossing guards at locations along pedestrian routes to elementary schools in accordance with the Council approved warrant criteria (herein after referred to as criteria) as contained in Appendix A.

The town may receive requests for new school crossing guard locations from a school board (due to the planned opening of a new school or expansion to an existing school), or from an interested party (due to an existing condition).

Requests for school crossing guard locations shall be reviewed by Transportation Strategy staff as follows:

  1. Perform a warrant assessment based on projected (for future) or observed (for existing) school children pedestrian activity and other pertinent factors.
  2. If the criteria are met, the new school crossing guard location is supported and Traffic Operations staff shall:
    a) request funding approval for budget re-allocation from Council for staffing the new crossing guard location
    b) notify the school board and/or interested party that the request has been approved.
  3. If the criteria are not met, Transportation Strategy staff shall notify the school board and/or the interested party that the request for the new school crossing guard location is denied.

Discontinuation of existing school crossing guard locations

  1. Transportation Strategy staff shall perform periodic monitoring of locations with school crossing guards and document the percentage compliance with the criteria.
  2. A location whose warrant compliance value is at or below 20% of the criteria shall undergo a supplementary review in the following school year. If found to be at or below 20% of the criteria for two consecutive school years, the annual operating budget for that location, shall be removed for the forthcoming school year. During the current school year, Transportation Strategy staff shall notify the affected school, school board and the town’s local ward councillors of the school crossing guard location removal.
  3. A location whose warrant compliance value falls in the range of 21% to 50% shall be placed in a watch list, monitored annually and assessed for ongoing trends.
  4. A location whose warrant compliance value is above 50% shall be monitored approximately once every 5 years.
  5. Upon receipt of notification from a school board that a school crossing guard location is no longer required, due to a school closure or boundary change, the school crossing guard location shall be removed.

Inclement weather procedure

The procedure defines parameters for crossing guard duties when there is a weather alert or an extreme weather warning.

Extreme cold alert and extreme cold warning

The Halton Region Health Department issues a cold alert when the following conditions are forecast for Halton:

  • Daily predicted low of -15° C without wind chill; or
  • Environment Canada issues an Extreme Cold Warning for outdoor activity (when the temperature or wind chill is expected to reach -30° C for at least two hours); or
  • Extreme weather conditions such as blizzard or ice storm.

If there is a cold alert, crossing guards will be on duty, but service may be interrupted or intermittent if travel becomes difficult and guards cannot make it to their crossing location.

If there is an extreme cold warning of -30° C or colder, guards would not be on duty even if the schools remain open. This procedure would be implemented as follows:

  • The Halton District School Board and the Halton District School Board and Halton Student Transportation Services will be notified in writing of the procedure.
  • The HDSB, HCDSB and HSTS will post notices on their web sites that the “crossing guards may not be on duty” if the schools remain open during extreme cold warning.
  • All schools will be notified in writing of the procedure and are to include the information in the parent newsletter for the pertinent school year.

Extreme heat alert and extreme heat warning:

Environment Canada notifies Halton Region directly when their weather surveillance indicates an impeding heat event in our area. The evidence-based criteria takes into account both the intensity and duration of a heat event.

  • Heat Warning: When forecast temperatures are expected to be at least 31° C and overnight temperatures are above 20°C for 2 days or the humidex is at least 40 for 2 days.
  • Extreme heat warning: When forecast temperatures are expected to be at least 31°C and overnight temperatures are above 20°C for at least 3 days or humidex is at least 40˚C for at least 3 days.

If there is a heat alert, crossing guard will be on duty, but service may be interrupted or intermittent if guards cannot make it to their crossing guard location. If there were an extreme heat warning of 31°C or warmer, guards may not be on duty even if the schools remain open. This procedure would be implemented as follows:

  • The Halton District School Board and the Halton District Catholic School Board and Halton Student Transportation Services will be notified in writing of the procedure.
  • The HDSB, HCDSB and HSTS will post notices on their web sites that the “crossing guards may not be on duty” if the schools remain open during extreme heat warning.
  • All schools will be notified in writing of the procedure and are to include the information in the parent newsletters for the pertinent school year.

Definitions

School crossing guard: refers to a person sixteen years of age or older who is directing the movement of persons across a highway and who is employed by the town.

School children pedestrian: includes school children from grade K to grade 6.

Responsibilities

The Director of Engineering and Construction or designate, is responsible for approval and denial of requests for crossing guard locations in accordance with this procedure.

The Senior Manager of Transportation Strategy is responsible for interpretation and maintenance of the procedure.

Procedure details

Procedure Number: MS-CDV-002-002
Parent Policy: MS-CDV-002
Section: Municipal Services
Sub-Section: Community Development
Author: Engineering and Construction
Authority: CAO
Effective Date: 2012 July 9
Review by Date: 2020
Last Modified: 2015 Nov 16

References

Appendix A - School Crossing Guard Warrant
Province of Ontario Highway Traffic Act
October 7, 2002 Staff Report - Proposed Adult School Crossing Guard Warrant
October 21, 2002 Council Minutes Item 5 - Approval of Adult School Crossing Guard Warrant
Environment Canada - Public Alerting Criteria
Halton Region Health Department - Cold Alert