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The Town of Oakville Museum is committed to responsible and ethical collections management practices which meet all municipal, provincial and federal legislative requirements.
The mission of the Oakville Museum is to collect, manage, research, preserve and interpret to the public, through exhibitions, publications, education and public programs, a collection of original objects which reflects the history of Oakville with a focus on Town-owned heritage properties. The Museum is dedicated to:
The Town of Oakville Museum’s collections are a tangible representation of the community’s heritage and in order to retain their informational and historical value, they must be properly cared for and documented. The purpose of the collections management procedure is to provide guidelines for the museum collections related activities ensuring that these activities meet high professional standards.
This procedure provides a framework for collections management and should be read in conjunction with the Conservation and Deaccessioning Procedures.
This procedure applies to all Museum staff and volunteers.
Collection Management includes the responsibility to:
Curator of Collections: a professionally trained employee of the Town of Oakville with expertise in and the responsibility for determining the significance of the artifacts or specimens in the collection.
Collections: archival records, artifacts, specimens and historical structures that have been formally accepted into the stewardship of the Town of Oakville Museum with the strong presumption of perpetual care, management and access for present and future generations.
Artifact: a human-made item often manufactured or created from naturally-occurring materials and made for use in a cultural context.
Deaccessioning: the permanent removal of an artifact or specimen from the collection, following stringent guidelines and detailed procedures
The Curator of Collections is responsible for maintaining collections records.
Procedure Number: MS-REC-001-001
Parent Policy: MS-REC-001
Section: Municipal Services
Sub-Section: Recreation and Culture
Author: Museum, Recreation and Culture Department
Effective Date: 2013 May 06
Review by Date: 2022
Last Modified: 2017 May 29
MS-REC-001-002 Oakville Museum Conservation Procedure
MS-REC-001-003 Oakville Museum Artifact Deaccessioning and Disposal Procedure
MS-REC-001-004 Oakville Museum Exhibition Procedure
MS-REC-001-005 Oakville Museum Interpretation & Education Procedure
MS-REC-001-006 Oakville Museum Research
Ontario Heritage Act, Regulation 877, Community Museum Standards