The purpose of this procedure is to establish the administration process for applications made under a façade improvement grant program.
This procedure is designed to complement community improvement plans and associated guidelines and direction adopted by Council pertaining to façade improvement grant programs.
This procedure applies to a façade improvement grant program implemented under a Council adopted community improvement plan.
This procedure applies to any person or corporation eligible to submit an application under a community improvement plan’s façade improvement grant program.
A series of steps are to be undertaken and managed by Planning Services staff to administer a façade improvement grant program application.
A façade improvement grant program may also have additional area specific guidelines or directions which must be consulted. Additional guidelines or direction may be contained as part of an applicable Community Improvement Plan and do not form part of this procedure. Community improvement plans can be found on the town’s website. Additional direction may include application submission deadline dates.
The Director of Planning is the approval authority for issuing grants. An application made to a façade improvement grant program will be tracked through the town’s electronic file system.
Potential applicants must consult with the Planning Services department to confirm application requirements, program eligibility, as well as the proposed scope of work, project timing, and supporting documents. Additionally, potential applications are offered design assistance from staff, if needed. Interested applicants should meet with urban design staff for design guidance on façade improvement solutions in accordance with any applicable design guidance document.
Potential applicants must consult with the Building Services department to confirm if any proposed works require a building permit application.
Potential applicants must consult with the Engineering and Construction department to confirm if any proposed works require an encroachment agreement.
Applications are submitted to the Planning Services department. Applicants may be required to submit supporting materials including, but not limited to:
Payment of the grant will be made to the applicant when the following have been addressed:
The town reserves the right to withhold payment of a grant for work that is incomplete, inconsistent with the grant application or MOU agreement, or where a required building permit and inspection have not been conducted.
The final payment of the grant will be accompanied by a letter from the Director of Planning.
The Planning Services department is responsible for ensuring compliance, maintenance and interpretation of this procedure.
Procedure Number: MS-SPR-002-006
Parent Policy: MS-SPR-002
Section: Municipal Services
Sub-Section: Special Requests
Author: Planning Services
Effective Date: 2013 Dec 16
Review by Date: 2018
Last Modified: New
MS-CDV-001 Community Development Services Policy
Planning Act, R.S.O. 1990, c. P. 13
Livable Oakville Plan
Community Improvement Plan(s)