CORE is a Town of Oakville membership-based program that offers recreational and cultural non-profit, volunteer community groups and organizations support in delivering services to the community.
The Town of Oakville values and promotes the development of culturally enriched, healthy active communities. Through the provision and facilitation of programs and services the town provides residents with the opportunity to learn new skills, meet new people, develop leadership abilities and pursue special interests.
This procedure applies to CORE memberships and provides groups and organizations the ability to access Oakville based school board facilities and receive priority status for Town of Oakville facility access as outlined in the Facility Allocation policy. General Memberships are offered for groups delivering community support, educational or recreational activities (including casual sports groups). Sport Memberships are offered for Youth organizations and provide preferred rental rates for arena ice and floors, pools and sport fields. Cultural Memberships are offered for Cultural Groups and provide preferred rates for cultural rentals at Queen Elizabeth Park Community and Cultural Centre.
CORE has three membership categories. The categories, applications and membership fees are reviewed on an annual basis. Renewal date will be April 1 annually. Membership fees are not prorated. The town reserves the right to determine applicable membership category from submitted information. Memberships are open to any Oakville volunteer based, non-profit community organization that meets the following criteria:
General Membership - Intended for groups whose primary focus is delivering community support, educational or recreational activities (including casual sports groups).
Sport Membership - Required for sports groups that offer a competitive program stream and/or organizations that utilize significant sport facility time.
Cultural Group Membership - Queen Elizabeth Park Community and Cultural Centre (QEPCCC)
All criteria listed under General Membership plus:
General and Sport Membership Benefits:
Queen Elizabeth Park Community and Cultural Centre – Cultural Group Member Benefits:
All benefits under General and Sport Membership along with:
The Recreation and Culture department ensures and maintains high standards for its direct programs and services offered to the community. The department is committed to quality assurance programs such as the Parks and Recreation Ontario HIGH FIVE – The Best Way to Play Program which promotes healthy child development in children’s programs.
All recreation, culture and sport providers have a responsibility to provide programs, activities and environments in which children feel safe, welcome, competent, connected, empowered, and special. As the town provides support to CORE members, their programs are viewed as an extension of the Town of Oakville’s recreation service delivery system. As such, all CORE members offering children’s programs are expected to maintain and uphold these high standards of operation and support healthy child development.
The Recreation and Culture department reserves the right to request, at any time, further information concerning the operation or status of a program, club or organization to assist with the approval and evaluation of CORE members and their programs. Furthermore, the town reserves the right to revoke a CORE membership from any group who, based on further information that comes forward after approval, is assessed to have misrepresented the organization’s non-profit status or who no longer meets the criteria of CORE.
The department accepts the definition for non-profit organization (NPO) as described in the Income Tax Act:
“A Club, Society or Association that is organized solely for:
No member(s) of a NPO may receive personal financial gain as a result of membership. Organizations charging fees (other than membership dues), for providing services such as teaching programs, running clinics, classes or camps, may be asked to verify their NPO status by providing financial information and operating guidelines.
For the purpose of this procedure youth organizations are groups that comprise a minimum 85% of participants under the age of 19.
The department accepts the definition for Recognized Provincial and Multi Sport Organizations as described on the government of Ontario’s website.
“Provincial and Multi Sport Organizations are independent, non-profit organizations, responsible for delivering programming province-wide and influencing participation, excellence, capacity and interaction in sport at the provincial level. Every Provincial and Multi Sport Organization is affiliated to a National Sport Organization and it is the responsibility of these two organizations to ensure the safe development and operation of every aspect of their sport.”
The Manager, Support Services is responsible to ensure that this procedure is complied with.
The director of Recreation and Culture or his/her designate, is responsible to make the final decision pertaining to the exception criteria outlined in this procedure.
Procedure Number: MS-SPR-002-007
Parent Policy: MS-SPR-002
Section: Municipal Services
Author: Recreation and Culture Department
Effective Date: 2008 Jun 16
Review by Date: 2018
Last Modified: 2013 Dec 16
MS-FAC-001-002 Ice Allocation Procedure
MS-FAC-001-004 Sports Field Allocation Procedure
MS-FAC-001-003 Pool Allocation Procedure
Halton District School Board and The Corporation of Town of Oakville Pool Agreement
Community Use of Schools Application
User Guide to Renting Rooms
User Guide to Renting Municipal Arenas
User Guide to Renting Outdoor Facilities