Facility Rentals

With four major community centres, many parks, sports and artificial turf fields, pools and arenas, a theatre and a greenhouse and conservatory, Oakville is well equipped to meet your recreational and leisure interests.

Facility information, user guides and request forms:

Arenas (ice, floor and shooter pad)
Birthday parties
Community Centre Rooms (and gymnasia)
Community use of schools
Greenhouse 
Photography in Parks (film shoots and weddings)
Picnics
Pools
Queen Elizabeth Park Community and Cultural Centre rentals
Special Events and Tournaments
Sports Fields
Town Hall Rentals

Information regarding rentals at the Oakville Centre for the Performing Arts is available on the Oakville Centre for the Performing Arts website.

Forms can be submitted to:

Town of Oakville Recreation and Culture Department
ATTN:  Booking Clerk
1225 Trafalgar Rd
Oakville, ON L6H 0H3
Phone:  905-815-5989
Fax: 905-338-4188
bookafacility@oakville.ca

Facility allocation policy

The department of Recreation and Culture is committed to serving the needs of the user groups and residents who wish to permit and utilize our arena facilities. A facility allocation policy is in effect to be fair and transparent and to be applied consistently and equitably to all ice users. The policy:

• Ensures that the town’s facilities are used for the benefit of the entire community.
• Recognizes the need for flexibility to effectively respond to changing needs and demands.
• Balances the needs of the participants of the town as a whole.

The actual number of hours allocated to each client is reviewed annually. Before any league development or expansion is considered, please consult with the supervisor of permitting and scheduling at 905-845-6601, ext. 3156. Supporting documents to determine a group's placement as per the facility allocation policy including group membership rosters may be requested before a permit is issued.

Priority listing:

• Town of Oakville programs
• Youth C.O.R.E.
• Adult C.O.R.E.
• Youth Non-C.O.R.E.
• Adult Non-C.O.R.E.
• Commercial
• Non-resident

Permit confirmation

Permits must be signed by a contact person listed on the file over the age of 18 years as confirmation of the booking(s) and understanding of the facility rules and regulations, and permit conditions of use.

Insurance requirements

All permits require proof of $2 million dollars liability insurance naming the Town of Oakville as additional insured, or $5 million dollars for any alcohol-related events. For groups that do not have their own insurance, coverage is available through a community-based insurance program (pdf, 110kB) and the extra cost will be added to permits.

Payment

Payment is required in-full or via monthly post-dated cheques at the time that the permit is signed and confirmed.

Non-sufficient funds

An administration charge of $35 is levied for all payments returned due to insufficient funds. Statements will be sent to customers with non-compliance payments. Future permits may be cancelled by the town.

Overdue accounts are subject to a 1 per cent per month interest charge. Accounts in arrears are sent to third party collection and the client is denied access to future facility bookings.

Cancellations

To cancel a booking you must provide a written notice to the booking clerk a minimum of 14 days prior to the date(s) affected, otherwise full costs will apply. To cancel a tournament or special event with bookings of more than eight hours during a 24-hour period, written notice must be received a minimum of 45 days prior to the date(s) affected.

Any credit balances will be refunded if requested at the end of the season.

The leasee is not permitted to exchange, give or sublet their booked time to any group or team without consent of the arena’s manager.

The town reserves the right, through its agent or agents, to cancel a room rental agreement and close any function for failure to observe all conditions of the permit, and/or retain full or portions of the damage deposit.

C.O.R.E.

C.O.R.E. stands for Community Organizations in Recreation and Education and is a membership-based program that offers not-for-profit community groups and organizations support in delivering their services to the community.

C.O.R.E. members receive a variety of benefits. Visit the C.O.R.E. page for more information and to download an applicable form.

Queen Elizabeth Park Community and Cultural Centre memberships

QEPCCC memberships are open to volunteer-based non-profit Oakville cultural organizations. Benefits include preferred cultural room rental and storage rates. Visit the Queen Elizabeth Park Community and Cultural Centre page for more information and to download the application form.

Rzone

The Rzone is a zero tolerance operating procedure that applies to all Town of Oakville recreation, cultural centres, facilities, parks and programs. The Rzone procedure enforces zero tolerance of violence, vandalism and inappropriate behaviour for participants and the public. The goal of the Rzone is to improve the safety and leisure environment in our facilities and parks. The R stands for RESPECT and RESPONSIBILITY. Respect for yourself and others and responsibility for your actions.