Sports Fields

2024 request dates

• Submission requests due – Wednesday, November 1, 2023
• First draft of contracts – Wednesday, December 20, 2023
• Revisions deadline – Friday, January 12, 2024
• Second draft of contracts – Wednesday, January 31, 2024
• Final revisions deadline – Friday, February 16, 2024
• Final contracts sent – Friday, March 1, 2024
• Requests open to general bookings – Monday, April 1, 2024

Council approves rates and fees annually based on current market trends, base rates and fees, and current budget requirements. Rates are subject to change pending council approval. Rates vary depending on facility, duration of the rental, amenities available, the type of activity and the number of people.

2024 Parks - Permitting and Scheduling Rates and Fees

For more information, contact bookafacility@oakville.ca.

• Outdoor facility permits are required for any organized activity including picnics, practices, games, special events, tournaments and camps, and are only permitted in designated areas.
• Parking is restricted to designated areas only.
• The Town of Oakville requires permit holders (sports organizations, teams, players, and residents) who are using public sports fields to conduct themselves in a respectful and responsible way.
• It is the field user's responsibility to ensure safe play and avoid field damage.

For more information about acceptable conduct, refer to our Parks By-law.

• Cancellations must be submitted in writing a minimum of 14 days before the (first) rental date for a full refund.
• Refunds requested within less than 14 days’ notice cannot be accommodated.
• The department reserves the right to cancel a room rental agreement or close any function for failure to observe all facility conditions, and/or retain full or portions of the damage deposit.
• An administration charge as set through the annual budget process will be levied for all payment returned non-sufficient funds. Notice will be sent to customers with non-compliance payments and facility access may be restricted until outstanding payments are rectified.

Grass cutting

Grass cutting on all irrigated Class A fields will be maintained at a two inch height. Grass cutting on Class B fields will be maintained at a 2.5 inch height. As town grass-cutting equipment may damage saturated fields, rainfall may delay the standard grass cutting schedules.

Field lining

Field Lining on all Class A fields will be completed weekly. All other field lining is the responsibility of the group.

Grooming (baseball diamonds)

Grooming for ball diamonds will be completed daily for all Class A and major Class B diamonds. All other grooming will completed based on scheduled use.

Seasonal field closures

All grass fields are closed between October 1 and April 30. This allows the fields to rest, especially during the wettest time of the year when the most damage can occur. During this time, parks staff to provide routine maintenance, undertake necessary repairs, improvements, and renovations on an annual rotating basis.

Washrooms

Washrooms will be cleaned and stocked on a daily basis during the regular season.

After hours support

All concerns should be directed to Service Oakville at 905-845-6601.

Weather-related closures

The town reserves the right to close fields at any time due to wet or unsafe conditions. Check this page frequently if the weather forecast calls for rain or lightning and follow us on Facebook or Twitter for updates.

It is the field user's responsibility to ensure safe play and avoid field damage.