Community Event Funding

This one-time funding opportunity provides each ward with $10,000 to encourage and support outdoor community events in each ward.

Host an event in your ward!

To support the enhancement and preservation of a vibrant and livable community for all, this one-time funding opportunity provides financial assistance of up to $3,350 to local organizations, community groups and individuals to assist with the costs of hosting outdoor events on public property in each ward, which have not received any other town funding.  


Applicants must fall into one of the following categories:

  • Individual residents,
  • Informal or ad-hoc groups of residents, or
  • Non-profit organizations that operate under the authority of a volunteer board, committee, or individual elected or appointed by the general membership or group.

Events must:

  • Take place outdoors, on public property, in the Town of Oakville,
  • Be offered at no cost to the community,
  • Be recreational, cultural or social in nature, and
  • Not have already received funding under another stream from the town, including Community Activation Grant funding, BIA funding, or Cultural Grant funding.

Eligible expenses include:

  • Park rentals/permits (including insurance)
  • Food and refreshments 
  • Green consumables, including paper plates, bamboo and/or wood utensils, reusable cups, garbage/recycling/compost bags.
  • Halton Region garbage bag tags 
  • Security, policing, and first aid costs
  • Audio/visual rentals
  • Art and craft supplies
  • Equipment rentals:
    • Parks picnic tables 
    • chairs, tables
    • tents
  • Entertainment (including audio-visual equipment)
  • Marking and promotions
    • Printed materials (newspaper ads, flyers, pamphlets, banners)
    • Online media outlet ads and social media promoted posts (Instagram ads, Facebook ads)

Application process

Event organizers must submit a special event request. Select all items that apply to the event and organization to be considered for approval to the Fee Waiver Program, which also qualifies them for the 2024 Community Event Funding. 

Submit a Special Event Application

Review and approval process

Applications will be reviewed immediately following the April 30, 2024 deadline.

Successful applications

Approved event submissions will be notified in early May with how much funding they have been approved for. 

Approved event submissions will require applicants to enter into an agreement for the disbursement of funds including: 

  • If an event does not take place for reasons such as weather or other unforeseen circumstances, and the event organizer’s expenditures have not used the town funds issued, they will agree to pay back any balance of the funding.

Funds will be issued via cheque in advance of the event, where feasible.

Unsuccessful applications

Town of Oakville staff will follow up with submissions that are incomplete, require further information or do not meet the requirements of the funding ahead of the April 30 deadline where possible to provide the opportunity to resubmit an application which meets the criteria of the funding.   

Late applications

Applications received after the April 30 deadline will only be considered, and receive funds, if existing, unused funding is available for the ward in which the event is occurring. 

Eligible event applications received after the April 30 deadline will be given up to the maximum funding on a first-come basis in any wards with unused funding.