Event Planning

Get prepared

Event planning requires a lot of research and preparation. Please make sure you review the following information:

• Event Planning 101 (pdf)
• A to Z Special Event Planning Guide
• Before You Apply (How to Permit) (pdf)
• Event Rates and Fees

Please contact Special Events Services at events@oakville.ca with any questions you may have about planning your event.

Grants and sponsorships

Does your event need financial support? Check out these funding opportunities for special events.

• Celebrate Canada - Canadian Heritage
• Local festivals - Canadian Heritage
• Oakville Arts Council
• TD Bank Community Funding

Our Special Event Service provides special event permit fee assistance to eligible community groups for specific special events that benefit the community at large and meet the criteria as outlined on the special event application form. 

Once you are prepared to submit your event request, please complete and submit the Special Event application form.

Special Event application form

Browse our selection of Recreation and Culture facilities and submit a booking request using our user-friendly booking system on our Facility Rentals page.

Questions? Please call Facility Bookings at 905-815-2000 or email bookafacility@oakville.ca.

Picnic areas in our parks can now be booked online! Browse available locations and submit a booking request using our user-friendly booking system on our Picnic Rentals page.

Advanced reservations for select picnic locations can be made online up to 45 days before the desired date of your booking.

If your picnic will include inflatables, rentals or catering, you must apply for an Outdoor Special Event permit.

Questions? Please call Facility Bookings at 905-815-2000 or email bookafacility@oakville.ca.

For information about planning a wedding ceremony in a town park, please visit our Weddings in Town Parks page.