Event Planning

Plan your event at one of our recreation facilities, parks or open spaces.

Municipal facilities make great venues for your next special event.

What kind of event are you planning?

Get prepared

Event planning requires a lot of research and preparation. Please make sure you review the following information:

Please contact Special Events Services at events@oakville.ca with any questions you may have about planning your event.

Grants and sponsorships

Does your event need financial support? Check out these funding opportunities for special events.

Our Special Event Service provides special event permit fee assistance to eligible community groups for special events. These events must benefit the community at large and meet the criteria outlined on the special event application form. 

Once you are prepared to submit your event request, please complete and submit the Special Event application form. Localized events may require up to six weeks notice to move through the permitting process.

Special Event application form

Browse our selection of Recreation and Culture facilities and submit a booking request using the booking system on our Facility Rentals page.

Questions? Please call Facility Bookings at 905-815-2000 or email bookafacility@oakville.ca.

Picnic areas in our parks can now be booked online! Browse available locations and submit a booking request using the booking system on our Picnic Rentals page.

Advanced reservations for select picnic locations can be made online up to 45 days before the desired date of your booking.

If your picnic will include inflatables, rentals or catering, you must apply for an Outdoor Special Event permit.

Questions? Please call Facility Bookings at 905-815-2000 or email bookafacility@oakville.ca.

For information about planning a wedding ceremony in a town park, please visit the Weddings in Town Parks page.