Sport Development Grant

The Town of Oakville is dedicated to the encouragement, promotion and development of sport activities. Each year, the Town of Oakville’s Sport Development Grant provides eligible local non-profit sport organizations the opportunity to receive financial support for their activities that support new program development, program expansion and enhancement, as well as coaching training and development. The Sport Development Grant is funded by The Town of Oakville and is administered in partnership with Sport Oakville.

Eligible initiatives

Proposals that demonstrate a clear and measurable set of outcomes that develop community sport initiatives in the Oakville community will be prioritized. The following are examples of projects and initiatives that would be eligible for funding support:

Specialized training of administrators, executive, coaches, and officials including referees and judges, such as National Coaching Certification Program, HIGH FIVE® training. (Payment for instructors of workshops, clinics or courses must go to an arms-length person/organization. Transactions involving members of their own organization will not be permitted.)
Development of new inclusive sport programming, expansion of existing programming to make it more accessible to all members of the community.
Volunteer training and development.
Program resource development.

Equipment for program development, enhancement or expansion must be related to the sport/program area and proposal must highlight the community impact to new members or new program area. Funding proposals that do not link equipment purchase to the funding priorities will not be considered.

Ineligible initiatives

Any expenses required for the general operation and administration of a Club are ineligible for funding support. The following are examples of items that are ineligible:

Computers and other office or administration equipment
Consumable items such as stationery and office supplies.
Office related expenses such as rent, telephones, computers, etc.
Advertising, promotions or printing.
Licensing fees, officials’ fees, incorporation fees, or association fees.
Fees to pay for police or security checks, tournaments, banquets or facilities
Officials, coaches or players’ uniforms, awards or trophies.
Travel, meals, entertainment or accommodation costs including mileage.
Salaries, consultant fees, bank charges, loans, interest or insurance.
General program equipment not associated with new program development, enhancement or expansion.

Note: Recipients of grant funding may be subject to an audit by the Town of Oakville related to the use of the awarded grant funds.

Application process and timelines

We encourage all applicants to contact Sport Oakville prior to submitting an application to discuss their proposal. Applications will be accepted online by completing the Sport Development Grant form.

If you require an alternative application method, please contact Sport Oakville for assistance.

Application timelines and deadlines are outlined on the Sport Oakville website, as follows:

Applications open: August 1, 2025
Applications close: September 15, 2025
Assessment period: September 15 to 30, 2025
Funding recipients contacted: October 1, 2025

Assessment

Funding proposals are collected by the Town of Oakville and are assessed by a review panel consisting of two or more members of the Sport Oakville board, with assistance of staff representatives from the Town of Oakville. The review panel assesses each proposal against the criteria and priorities outlined in these guidelines. The review panel makes recommendations to the Sport Oakville board for endorsement, and then to the Town of Oakville on the recommended distribution of funding support, for approval. Proposals that will receive financial support are notified in writing, by Sport Oakville.

Grantee responsibilities

As a condition of receiving a grant, member organizations are required to:

Attend the Sport Oakville’s Annual General Meeting for the year immediately following receipt of the grant.
Acknowledge support from the Town of Oakville, and Sport Oakville on all materials related to the funded project and include the Sport Oakville logo, with link to the Sport Oakville website, on the club’s website.
Contact Sport Oakville if for any reason your organization is unable to complete your initiative as outlined in your proposal.

Failure to meet the conditions listed above may render a club ineligible to apply for a grant the following year.

Eligibility

Funding priorities