Delegations and Presentations

Members of the public may submit comments in writing by email to townclerk@oakville.ca.

Written comments received by the Clerk will be provided to members of Council/Committee prior to the meeting, if time permits. Any additional comments received will be included in Council’s information package.

When submitting written comments, please clearly indicate the meeting date and the agenda item number to which your comments relate.

Written comments must be received by the following deadlines:

• Noon on the day of the meeting for meetings commencing after 6 p.m.; and
• Noon on the last business day before the meeting for meetings held prior to 6 p.m.

To find information about the meeting and the relevant item number, please visit the Agendas and Meetings page.

To register to speak at a Committee or Council meeting, please complete the online Delegation Request Form. 

If you have any issues completing the form, please contact the Clerk’s Office through townclerk@oakville.ca or phone 905-815-6015 no later than:

• noon the day of the meeting commencing after 6 p.m., and 
• noon on the last business day before a meeting held prior to 6 p.m.  

All PowerPoint presentations must be emailed to the Clerk by noon on the day of the meeting.

Complete the Delegation Request Form

Pre-registered delegates are provided with access codes and instructions to enter a virtual meeting. They will also be asked to test their audio and video prior to the meeting by visiting the Zoom website. Registered delegates are encouraged to review the guidelines for remote participation (pdf).

If making an online delegation, you are encouraged to log into the system at least 30 minutes before the start of the meeting. Use this time to make sure that the equipment you are using is charged and you are near an electrical outlet to power the device during the meeting. You can also use this time to make sure that you are not near any windows that may cause lighting issues.

To register to speak prior to a hearing, please email coarequests@oakville.ca .

Visit the Committee of Adjustment page for more information.

Live streamed video of Oakville Council meetings is available on our Live Stream page. After the meeting videos are located on the Town’s YouTube channel.

If you have any questions or require further information please contact townclerk@oakville.ca or 905-815-6015.