Facility Rentals

Casual bookings

Short-term or single-use bookings are available after the permit confirmation deadline for each season on a first-come, first-served basis.

Permits are confirmed when signed by an authorized representative. Confirmed permits require full payment or an approved monthly payment plan for the period of the scheduled bookings.

Email your completed Facility Request form to Facility Booking staff for the fastest response.

Casual bookings at Queen Elizabeth Park Community and Cultural Centre are handled by the Special Events/Membership/Scheduling Coordinator at QEPCCC.

Check out our Build-Your-Own Skating or Swimming Birthday Parties, too!

Same-day and last-minute ice bookings

Looking for last-minute ice time? You can request ice bookings up to two days in advance! For example, if you call on Monday, you can now book for the same day, Tuesday or Wednesday ice times.

*Please note that insurance fees vary by number of people and length of play.

Email or call the specific arena to confirm availability. Complete the contract, pay, and you're ready to get on the ice!

Bookings must be approved with a confirmation email or call from the Town of Oakville.

Requests are processed based on date and time stamp of delivery, so email is best. Contact the community centre or arena directly. Send your completed Facility Request form to:

• Glen Abbey Community Centre – gabookafacility@oakville.ca
• Joshua’s Creek Arenas – jcabookafacility@oakville.ca
• Kinoak, Maple Grove Arenas – bookafacility@oakville.ca
• River Oaks Community Centre – robookafacility@oakville.ca
• Sixteen Mile Sports Complex – SMSCbookafacility@oakville.ca
• Trafalgar Park Community Centre (Oakville Arena) – tpbookafacility@oakville.ca

When do I request an ice or arena floor permit?

Casual or one-time requests can be made at any time by completing a facility request form.

For organizations with regular recurring requests, seasonal permits and advance requests are processed based on the approximate timelines provided. Actual request deadlines vary year-to-year.

Arena Ice

• (Ice) September to March, applications due March 31
• (Ice) April to August, applications due November 15
• (Floor) April to August, applications due November 15

What else do I need to know?

• All rates are per 50-minute hour.
• Dressing rooms are available to permit holders 20 minutes before their permitted ice time and must be vacated within 30 minutes after the permitted ice time.
• The team/group is required to obtain a key for the dressing rooms. The town will not be held responsible for any loss or theft of personal items.
• No persons shall enter the ice surface while the ice resurfacer is on the ice and/or the arena service door is open.
• Capacity restrictions apply.
• Warm up activities must be confined to the designated area and properly supervised. No running in the hallways or stairways nor use of the parking lot are allowed.

Available Arena Locations

When do I request a room or gymnasium permit?

Casual or one-time requests for rooms and permits can be made at any time by completing a facility request form.

For organizations with regular recurring requests, seasonal permits and advance requests are processed based on the approximate timelines provided. Actual request deadlines vary year-to-year.

• September to March, applications due April 15
• April to August, applications due November 15

What else do I need to know?

Room capacities will vary depending on type of activity and room set up requirements. There is two hour minimum rental time for all room bookings unless in combination with ice or pool party packages.

Available Community Centre Gyms and Rooms

Glen Abbey Community Centre

Room A (Large)
Room B (Medium)
Room C (Medium)
Mezzanine (Small)
Gymnasium (Double)

Iroquois Ridge Community Centre

Southridge Room (Large)
Northridge Room (Medium)
Westridge Room (Small)
Eastridge Room (Small)
Gymnasium (Single)

Joshua's Creek Arenas

Mezzanine (Large)
West Creek Room (Small)

Queen Elizabeth Park Community Centre

Multipurpose 1 (Large)
Multipurpose 2 (Large)
Rehearsal Hall (Large)
Boardroom (Medium)
Meeting Room 1 (Medium)
Program Room 3 (Medium)
Gymnasium (Single)
Gymnasium (Double)

River Oaks Community Centre

Room A (Large)
Room B (Large)
Room C (Medium)
Mezzanine (Small)
Training Room (Small)

Sixteen Mile Sports Complex

Community Room 1 (Large)
Community Room 2 (Medium)

Trafalgar Park Community Centre

Pine Room 1 (Medium)
Pine Room 2 (Medium)
Pine Room 1&2 (Large)
Gymnasium (Double)

Centennial Pool

Meeting Room (Medium)

Nottinghill Youth Centre

Meeting Space (Small)

Enjoy Oakville's beautiful parks during your next family, organization or company picnic. Tables and a barbeque pit can be booked in designated areas at Lions Valley Park and Coronation Park.

When do I request a picnic permit?

Requests will be processed on a first-come, first-served basis. Permits are not issued to clients more than 45 days in advance of the booking date due to risk of flooding at Coronation Park throughout the season. Normal permitting timelines (45 days) have been restricted down to 5 to 10 business days as a result of localized flooding of Coronation Park.

Available Picnic Spaces

Please be advised that due to flooding of Coronation Park, permitholders may be asked to relocate their booking to another location or date. Permit holders are being contacted weekly for status updates on flooding of the park.

Lions Valley Park is located on Dundas Street near Fourth Line at 1227 Lions Valley Road. The park features two designated picnic areas with a barbeque pit, playground access, plenty of open space and seasonal portable washrooms.

Coronation Park is Located on the shres of Lake Ontario, just east of Third Line at 1426 Lakeshore Road West. The park features five designated picnic areas each with a barbeque pit, public washrooms, accessible playground access, public access of a splash pad and a concession stand.

Temporary picnic spaces have been set up at Issac Park (located at 3086 Issac Avenue) and Nautical Park (located at 355 Nautical Boulevard) for the spring of 2019 due to extensive flooding of Coronation Park.

Coronation Park 1

BBQ Pit, six Picnic Tables
Up to 80 persons
 

Coronation Park 2 (Shelter)

BBQ Pit, 10 Picnic Tables
Up to 80 persons
Optional access to electricity

Coronation Park 3 (Shelter)

BBQ Pit, 10 Picnic Tables
Up to 80 persons
Optional access to electricity

Coronation Park 4 (Shelter)

BBQ Pit, 10 Picnic Tables
Up to 100 persons
Optional access to electricity

Coronation Park 5

BBQ Pit, 8 Picnic Tables
Up to 80 persons
 

Lions Valley Park A (Green Shelter)

BBQ Pit, 10 Picnic Tables
Up to 80 persons

Lions Valley Park B (Red Shelter)

BBQ Pit, 10 Picnic Tables
​Up to 80 persons

Isaac Park (Temporary Space)

Permanent washroom
12 picnic tables
Access to splash pad

Nautical Park (Temporary Space)

Seasonal portalet
12 picnic tables
​Access to splash pad

When do I request a pool permit?

Casual or one-time requests can be made at any time by completing a facility request form.

For organizations with regular recurring requests, seasonal permits and advance requests are processed based on the approximate timelines provided. Actual request deadlines vary year-to-year.

• September to June, applications due May 1
• July and August, applications due April 15

What else do I need to know?

• Rates are based on a maximum of 30 people on deck.
• Additional charges for lifeguards will apply for larger groups.
• All swimmers must shower before entering the pool.

Available Pool Locations

Centennial Pool (Indoor)

120 Navy Street

Pool, 25 metres, six lanes

Glen Abbey Pool (Indoor)

1415 Third Line

Leisure Pool, 25 metres

Iroquois Ridge Pool (Indoor)

1051 Glenashton Drive

Pool, 25 metres, eight lanes
Leisure Pool

Queen Elizabeth Park Pool (Indoor)

2302 Bridge Road

Pool, 25 metres, six lanes

White Oaks Pool (Indoor)

1330 Montclair Drive

Pool, 25 metres, six lanes

Bronte Pool (Outdoor)

2184 Hixon Street

Pool, 25 metres, open seasonally July to August

Brookdale Pool (Outdoor)

1215 Bridge Road

Leisure Pool, 25 metres, open seasonally July to August

Falgarwood Pool (Outdoor)

1349 Gainsborough Drive

Pool, 25 metres, eight lanes
Leisure Pool

Open seasonally July to August

Community Use of Schools

The Town of Oakville is able to provide community access to school facilities, both indoor and outdoor, because of a reciprocal agreement with the Halton District School Board, the Halton Catholic District School Board and the City of Burlington, Town of Milton and Town of Halton Hills.

The department provides this benefit to CORE members only. Non-CORE school facilities requests must be submitted directly to the respective school board.

Each school board provides an inventory of facilities to rent. Availability must be confirmed by the school boards. Visit the appropriate board's website for details.

When do I request school facilities?

Current clients in good standing will be contacted and requested to submit their requirements to the booking clerk before each season's deadline.

Seasonal permits and advance requests are processed based on the approximate timelines provided. Actual request deadlines vary year-to-year.

• September to June, applications due April 30
• July and August, applications due January 31

Requests received after the deadline will be processed first-come, first-served and will be subject to a late processing fee.

What else do I need to know?

• Community groups utilizing schools through the reciprocal agreement are obligated to meet the conditions of the rental permits as outlined by the school board, a copy of which is available at the Recreation and Culture department office.
• No additional access to facilities or equipment is implied including use of hallways, tables & chairs.
• No food service (by sale or donation) is allowed without written permission from the Town of Oakville.
• All requests must be made in writing to the Recreation and Culture department at least two weeks prior to the event.
• All weekend rentals will include a mandatory clean up fee per location.

Rates and fees

The school boards set the community use of school rental rates annually. The current fee structure reflects reduced rental rates as a result of funding provided by the provincial government. Fees do not include applicable taxes.

• Halton District School Board hourly rental rates
• Halton Catholic District School Board hourly rental rates

Please note: Saturday and Sunday bookings of Halton District School Board facilities will incur additional custodial fees.

Visit the Sports Fields page for the listing and information about field closures.

When do I request a sport field permit?

Casual or one-time requests can be made at any time by completing a facility request form.

For organizations with regular recurring requests, seasonal permits and advance requests are processed based on the approximate timelines provided. Actual request deadlines vary year-to-year.

Grass sport fields and diamonds

• Grass fields and diamonds, April to September, applications due December 15
• Artificial turf (weather dependent) March to November (weather dependent), applications due December 15

What else do I need to know?

• All grass fields are closed between October 1 and April 30. This allows the much needed time for the fields to rest, especially during the wettest time of the year when the most damage can occur.
• This also provides the opportunity for our parks staff to provide routine maintenance, undertake necessary repairs, improvements, and renovations on an annual rotating basis.
• Outdoor facility permits are required for any organized activity including picnics, practices, games, special events, tournaments and camps, and are only permitted in designated areas.
• Parking is restricted to designated areas only.
• Washrooms will be cleaned and stocked on a daily basis during the regular season.
• Seasonal user group permits will be reduced by 5 per cent on the assumption that rain will force some cancellations of field use. For casual bookings, the fee will be returned if the game must be cancelled and an alternate date cannot be found.

The Town of Oakville provides meeting rooms at Town Hall for non-profit, charitable and community organizations. The allocation policy for meeting rooms includes first priority rating for all Town of Oakville business operations.

Please note: Town Hall is closed on all statutory holidays and between December 25 to January 1 each year.

When do I request a Town Hall permit?

Current clients in good standing will be contacted and requested to submit their requirements to the booking clerk before each season's deadline.

Seasonal permits and advance requests are processed based on the approximate timelines provided. Actual request deadlines vary year-to-year.

• September 1 to June 30, applications due March 30
• July 1 to August 31, applications due November 15

What else do I need to know?

• All permits must be signed and paid in full at the time of booking to reserve location(s).
• All meetings must be open to the public.
• Room set up sheets must be completed and returned at least one week prior to booking date.
• Bookings may require a damage deposit due at the town’s discretion.
• Requests for technology can be accommodated for bookings on Tuesdays, Wednesdays and Thursdays. All requests for technology equipment including access to PA systems, projectors, screens, microphones, etc. must be requested at the time of booking, and may be dependent on amenities specific to the permitted room. ONSITE REQUESTS CANNOT BE ACCOMMODATED. Permit holders are responsible for bringing their own laptops/computer equipment.
• Events with recorded or live music are required to pay legislated applicable music licensing fees. Visit the SOCAN and Resound websites for details.
• Public Wi-Fi is available throughout Town Hall.
• White boards are available in some meeting rooms, markers not supplied.
• Billing will occur for additional cleanup, damage, or overrun meetings.
• No food or beverages of any kind can be brought into Town Hall. Any food or beverages must be arranged through the contracted Town Hall caterer operating Acorn Grill. For more information, please call 905-845-6601, ext. 3015.
• All approved licensed functions are required to provide proof of valid liquor license, and copies of server’s Smart Serve certificate(s) at a ratio of 1:100 patrons. Visit the Smart Serve website for details.