Facility Rentals

Be a good neighbour!

Permit holders - sports organizations, teams, players and residents - who are using the Town of Oakville’s sports fields are required to conduct themselves in a respectful and responsible way. That’s what we call being a good neighbour.

Inappropriate behaviour

Parks staff conducts regular checks of sports fields and parks to ensure proper use. The majority of sports field users act in a respectful way, however, there are occasions when inappropriate behaviour is reported such as:

• aggressive or bullying behaviour
• foul language
• public urination
• littering
• smoking
• drinking alcohol on public property, or
• leaving field lights on after play is finished.

Report an incident

There is now a formal procedure to investigate and manage inappropriate behaviour by users of our sports fields. If you witness or experience any conduct violations, please report the incident through our online Inappropriate Behaviour Reporting Form.

Criminal behaviours such as illegal substance use, fighting or assault, theft, possession or use of weapons, or harassment (non-emergencies) should be reported to Halton Police at 905-825-4777.

Consequences and enforcement

Incidents of inappropriate behaviour by permit holders or team members will be investigated within five business days. If the details are confirmed, disciplinary action will be taken within 10 days. Action can include a verbal and/or written warning, fine, permit suspension or loss of permit, depending on the severity of the incident and any prior violations. If we are unable to confirm the complaint or accurately identify the offenders, no action will be taken, but the report will be kept on file.

Suspension appeal process

Permit suspensions can be appealed within 14 days. New evidence must be submitted along with a fee of $250. Appeals will be reviewed by a panel chaired by the commissioner of Community Services. If the appeal is successful, the suspension will be lifted and the fee will be refunded in full.

All fields are currently closed for the season.

Permit holders are advised to assess the field conditions prior to using the space.

If saturation is high (visible puddling, soft play surfaces), avoid using the space and report field saturation that interrupts usage to bookafacility@oakville.ca. Damage caused to the play areas can have significant impact on the usability of the entire field for the remainder of the season.

Thank you for your cooperation and understanding as we protect the standards of the fields.

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Afterhours support

All concerns should be directed to Service Oakville at 905-845-6601.

Seasonal Field Closures

All grass fields are closed between October 1 and April 30. This allows the fields to rest, especially during the wettest time of the year when the most damage can occur. During this time, parks staff to provide routine maintenance, undertake necessary repairs, improvements, and renovations on an annual rotating basis.

Sport field season dates, weather permitting

Artificial Turf fields: April 1-November, 2021

A Grass Fields: May 14-September 30, 2021 (excepting Pine Glen field 1)

B Grass Fields: April 30-September 30, 2021

Pine Glen Field 1: June 1-September 30, 2021

Pre-Season Ball Diamonds: April 16-September 30, 2021 (Neyagawa, Windrush, Palermo, Millbank, Langtry, Deer Run)

Regular Diamonds: April 30-September 30, 2021

Visit the Queen Elizabeth Park Community and Cultural Centre (QEPCCC) Rentals page for information about the pool, gyms, program rooms, studios and performance spaces available at our state-of-the-art facility dedicated to recreation and creative pursuits.

Ice or arena floor permits

Arena locations and amenities

• All rates are per 50-minute hour.
• Dressing rooms are available to permit holders 20 minutes before their permitted ice time and must be vacated within 30 minutes after the permitted ice time.
• The team/group is required to obtain a key for the dressing rooms. The town will not be held responsible for any loss or theft of personal items.
• No persons shall enter the ice surface while the ice resurfacer is on the ice and/or the arena service door is open.
• Capacity restrictions apply.
• Warm up activities must be confined to the designated area and properly supervised. No running in the hallways or stairways nor use of the parking lot are allowed.

Wedding photography permits

Please note: We are not issuing permits for any activities in our waterfront parks during 2021 to ensure they are available to all Oakville residents for casual visits with their families when safe to do so.

Nottinghill Park and Shell Park are destination parks that do not require a permit:

• Nottinghill Park has four perennial flower beds in bloom from April to October including an ornamental grass collection and 7,500 annuals.
• Shell Park has more than 500 blooming roses between June and September, and 10,000 annuals flowering from May to September.

Outdoor wedding ceremonies

The Town of Oakville is pleased to offer outdoor wedding ceremony permits at Nottinghill Park for the 2021 season. In addition to permits at Nottinghill Park, outdoor wedding ceremony permits are available for Town Hall for weddings using a Municipal Officiant. For more details about Town Hall wedding ceremony permits, please visit our Marriage page.

These public parks are available for our entire community to enjoy. We cannot guarantee that theses space will not be accessed by other residents during your visit.

Picnics and social gathering permits

Although we typically issue permits for picnic areas at Coronation Park and Lions Valley Park, due to the popularity of these public spaces, we are not issuing permits for these picnic areas this summer. Unfortunately, we are also unable to offer permits for other town parks at this time.

These public parks are available for our entire community to enjoy. We cannot guarantee that theses space will not be accessed by other residents during your visit.

Residents are reminded that gatherings subject to public health regulations, as well as provincial guidelines. Barbeques, grills, fires, and other cooking appliances are not permitted in town parks.

Picnic tables will be spaced out to encourage physical distancing but are not sanitized. Visitors are reminded to continue to be vigilant about public health practices and provincial directives to reduce the spread of COVID-19, including maintaining 2-metre physical distance from others.

Individual and small group fitness permits

Organizations looking to provide individual or small group (set out by capacity limits set out by the Province) outdoor fitness or training (e.g. boot camps) can apply for a permit online.

Community centre room or gymnasium permits

Community centre locations and amenities

• Room capacities will vary depending on type of activity and room set up requirements.
• There is two hour minimum rental time for all room bookings unless in combination with ice or pool party packages.

Pool permits

Pool locations and amenities

• Rates are based on a maximum of 30 people on deck.
• Additional charges for lifeguards will apply for larger groups.
• All swimmers must shower before entering the pool.

Click on the tabs provided for more information about Sport Fields, Community Use of Schools, and Birthday Parties specifically.

Sports Fields locations and amenities

What do I need to know about requesting a sport field permit?

A timetable for requests and permit confirmation deadlines is set annually. Current clients in good standing will be contacted and requested to submit their requirements to bookafacility@oakville.ca before each season deadline.

• All grass fields are closed between October 1 and April 30, allowing turf to rest and preventing damage when it is most vulnerable.
• Parks staff also provide routine maintenance, undertake necessary repairs, improvements, and renovations during this time.
• Outdoor facility permits are required for any organized activity including picnics, practices, games, special events, tournaments and camps, and are only permitted in designated areas.
• Parking is restricted to designated areas only.
• Washrooms will be cleaned and stocked on a daily basis during the regular season.
• Seasonal user group permits will be reduced by 5 per cent on the assumption that rain will force some cancellations of field use. For casual bookings, the fee will be returned if the game must be cancelled and an alternate date cannot be found.

Permit holders are advised to assess the field conditions before using the space.

If saturation is high (visible puddling, soft play surfaces), avoid using the space and report field saturation that interrupts usage to bookafacility@oakville.ca. Damage caused to the play areas can have significant impact on the usability of the entire field for the remainder of the season.

Thank you for your cooperation and understanding as we protect the standards of the fields.

Follow us on Facebook or Twitter for the most up-to-date information.

Sport field season dates, weather permitting

All fields are currently closed for the season.

2022 start dates

• Artificial turf – targeting Friday, April 1 (weather permitting)
• Pre-season ball diamonds – Saturday, April 16 (two at Neyagawa, plus Windrush, Palermo, Millbank, Langtry, Deer Run)
• Ball diamonds – Saturday, April 30
• B grass fields – Saturday, April 30
• A grass fields (except Pine Glen) – Saturday, May 14
• Pine Glen – Wednesday, June 1

2022 end dates

Outdoor season ends on Sunday, October 2.

Artificial turf season end date will be determined by the weather.

Field Maintenance

Grass Cutting

Grass cutting on all irrigated Class A fields will be maintained at a 2" height. Grass cutting on Class B fields will be maintained at a 2.5" height. As town grass-cutting equipment may damage saturated fields, rainfall may delay the standard grass cutting schedules.

Field Lining

Field Lining on all Class A fields will be completed weekly. All other field lining is the responsibility of the group.

Grooming

Grooming for ball diamonds will be completed daily for all Class A and major Class B diamonds. All other grooming will completed based on scheduled use.

Community access to school rentals this fall are limited to one user group, per school location, per evening. This new capacity restriction has impacted inventory and availability.

As of Wednesday September 22, 2021, all user groups are responsible for ensuring proof of vaccination, as outlined in Ontario Regulation 645/21, is provided for all visitors during their permitted time prior to entering HCDSB and HDSB facilities.

In addition, no spectators are permitted, only participants, coaches and volunteers. All other requirements (such as safety plans, contract tracing and health screening) remain the responsibility of each user group and must be made available to Halton Region Public Health upon request.