Facility Rentals
Picnics and outdoor photography sessions in our parks can now be booked online!
Reservations for picnic and photography locations can be made online up to 45 days before the selected date of your booking. For example, if you would like to hold your event on Saturday, July 9 at 11 a.m., the earliest you will be able to book this slot is Wednesday, May 25 at 11.a.m.
Picnic bookings are offered with start times of 8 a.m., 11 a.m., 2 p.m. and 5 p.m., but you may reserve a three- or six-hour block online.
Photography bookings are offered in 90-minute sessions, based on availability. Groups that have a confirmed reservation can capture their special moments throughout the park location but are asked to be considerate of other users.
General booking information
Organized gatherings on municipal property require a permit, liability insurance, and are only allowed in designated areas. Parking is also restricted to designated areas only.
Permits are confirmed when signed by an authorized representative, with full payment or an approved monthly payment plan.
Casual bookings and last-minute requests
Short-term or single-date bookings are available after the permit confirmation deadline for each season on a first-come, first-served basis. Now, you can conveniently book ice-time up to two days in advance from your phone or other device. Locations, rates and available hours vary.
For more information, review our Facility Allocation Policy.
Ready to rent?
Complete the online request formBrowse our selection of dynamic Recreation and Culture facilities with our user-friendly booking system.
Follow the step-by-step instructions in our "How to Search for a Facility" video. All new and returning customers must create an account to access recreation and culture services online. Visit the Recreation and Culture FAQs page for more information.
Rates and Fees
2021 Rates and Fees (PDF) effective September 2021.
Questions? Please call Facility Bookings at 905-815-2000 or email bookafacility@oakville.ca.
Please visit the Sports Fields page for information about renting baseball diamonds, etc.
Visit the Queen Elizabeth Park Community and Cultural Centre (QEPCCC) Rentals page for information about the pool, gyms, program rooms, studios and performance spaces available at our state-of-the-art facility dedicated to recreation and creative pursuits.
Ice or arena floor permits
- All rates are per 50-minute hour.
- Dressing rooms are available to permit holders 20 minutes before their permitted ice time and must be vacated within 30 minutes after the permitted ice time.
- The team/group is required to obtain a key for the dressing rooms. The town will not be held responsible for any loss or theft of personal items.
- No persons shall enter the ice surface while the ice resurfacer is on the ice and/or the arena service door is open.
- Capacity restrictions apply.
- Warm up activities must be confined to the designated area and properly supervised. No running in the hallways or stairways nor use of the parking lot are allowed.
Weddings
These public parks are available for our entire community to enjoy. We cannot guarantee that these spaces will not be accessed by other residents during your visit.
Photography permits
Permits to take photos in specific locations can be requested up to 45 days in advance. There are also destination parks that do not require a permit.
Outdoor ceremonies
The Town of Oakville is pleased to offer outdoor wedding ceremony permits for Nottinghill Park and the Butterfly Gazebo at Bronte Heritage Waterfront Park. In addition, outdoor wedding ceremony permits are available for weddings at Town Hall when using a Municipal Officiant. For more details about Town Hall wedding ceremony permits, please visit our Marriage page.
Picnics and social gathering permits
Please note: Due to construction at Lions Valley Park, we will only be permitting picnics at Coronation Park for the 2022 season.
Picnic area reservations are available in three- or six-hour blocks. Online reservations are available up to 45 days before the rental date. Visit the Picnic Rentals page to learn more, check availability and book your picnic spot with our user-friendly booking system!
Individual and small group fitness permits
Organizations looking to provide individual or small group (set out by capacity limits set out by the Province) outdoor fitness or training (e.g. boot camps) can apply for a permit online.
Community centre room or gymnasium permits
Community centre locations and amenities
- Room capacities will vary depending on type of activity and room set up requirements.
- There is two hour minimum rental time for all room bookings unless in combination with ice or pool party packages.
Pool permits
- Rates are based on a maximum of 30 people on deck.
- Additional charges for lifeguards will apply for larger groups.
- All swimmers must shower before entering the pool.
The Town of Oakville invites you to submit school board rental requests for the 2022-2023 school year by Friday, May 27, 2022.
Facility access will be available from September 2022 to June 2023. School closure dates will be reflected on facility rental contracts.
Confirmations are expected to be provided to the Town of Oakville by the end of July.
Halton school boards staff have shared that multiple groups will be allowed to access facilities at the same time.
Additional information regarding the Community Use of Schools program, including rates and fees, can be found on the Halton District School Board and Halton Catholic District School Board websites.
Be a good neighbour!
Permit holders – sports organizations, teams, players and residents – who are using the Town of Oakville’s sports fields are required to conduct themselves in a respectful and responsible way. That’s what we call being a good neighbour.
Whether booking a space for your next event or enjoying a park space casually, please only bring reusable or biodegradable containers (over plastic). If using plastic, please dispose of your items in the appropriate recycling bins provided.
Inappropriate behaviour
Parks staff conducts regular checks of sports fields and parks to ensure proper use. The majority of sports field users act in a respectful way, however, there are occasions when inappropriate behaviour is reported such as:
- aggressive or bullying behaviour
- foul language
- public urination
- littering
- smoking
- drinking alcohol on public property, or
- leaving field lights on after play is finished.
Report an incident
There is now a formal procedure to investigate and manage inappropriate behaviour by users of our sports fields. If you witness or experience any conduct violations, please report the incident through our online Inappropriate Behaviour Reporting Form.
Criminal behaviours such as illegal substance use, fighting or assault, theft, possession or use of weapons, or harassment (non-emergencies) should be reported to Halton Police at 905-825-4777.
Consequences and enforcement
Incidents of inappropriate behaviour by permit holders or team members will be investigated within five business days. If the details are confirmed, disciplinary action will be taken within 10 days. Action can include a verbal and/or written warning, fine, permit suspension or loss of permit, depending on the severity of the incident and any prior violations. If we are unable to confirm the complaint or accurately identify the offenders, no action will be taken, but the report will be kept on file.
Suspension appeal process
Permit suspensions can be appealed within 14 days. New evidence must be submitted along with a fee of $250. Appeals will be reviewed by a panel chaired by the commissioner of Community Services. If the appeal is successful, the suspension will be lifted and the fee will be refunded in full.
Sport field season dates, weather permitting
2022 start dates
- Artificial turf – mid-April (weather permitting)
- Pre-season ball diamonds – Saturday, April 16 (two at Neyagawa, plus Windrush, Palermo, Millbank, Langtry, Deer Run)
- Ball diamonds – Saturday, April 30
- B grass fields – Saturday, April 30
- A grass fields (except Pine Glen) – Saturday, May 14
- Pine Glen – Wednesday, June 1
2022 end dates
Outdoor season ends on Sunday, October 2.
Artificial turf season end date will be determined by the weather.
Seasonal Field Closures
All grass fields are closed between October 1 and April 30. This allows the fields to rest, especially during the wettest time of the year when the most damage can occur. During this time, parks staff to provide routine maintenance, undertake necessary repairs, improvements, and renovations on an annual rotating basis.
Picnics and social gathering permits
Please note: Due to construction at Lions Valley Park, we will only be permitting picnics at Coronation Park for the 2022 season.
- Cancellations must be submitted in writing a minimum of 14 days before the (first) rental date for a full refund.
- Refunds requested within less than 14 days’ notice cannot be accommodated.
- The department reserves the right to cancel a room rental agreement or close any function for failure to observe all facility conditions, and/or retain full or portions of the damage deposit.
- An administration charge as set through the annual budget process will be levied for all payment returned non-sufficient funds. Notice will be sent to customers with non-compliance payments and facility access may be restricted until outstanding payments are rectified.